Summer School Process Outline

The following chart provides a chronological listing of the steps included in this document and any associated time constraints. Print this chart and use it to keep track of the summer school process.

Note: Start this process at any time throughout the current school year. The steps are chronological and must be followed in order, noting any associated time constraints.

Direct Enrollment Only: Students must be transferred from the active school to the summer school after the last day of the active school year.

Status	Operation	Constraints
	Create summer school(s).	None
	Set up summer school year and term.	None
	Set up summer school FTE, attendance conversion, bell schedule, and calendar.	Prior to enrolling students into summer school.
	Set up courses.	None
	Set up final grades/reporting terms in summer school.	None
	Verify student indicators.	Direct Enrollment: Prior to transferring students to summer school. Remote Enrollment: Prior to running End-of-Year.
	Permanently store grades in active school.	After end of originating school year.
	Generate reports in active school.	After end of originating school year.
	Back up PowerSchool.	Direct Enrollment: Prior to transferring student to summer school.
	Create sections in summer school.	None. Can be completed at any time.
	Direct Enrollment Only: Mass transfer students out of originating school.	Direct Enrollment Only: After end of originating school year. Prior to transferring student to summer school.
	Direct Enrollment Only: Mass transfer students to summer school.	Direct Enrollment Only: Prior to start of summer school term.
	Enroll students in Summer School sections	Prior to start of summer school term.
	Permanently store Summer School Grades.	Direct Enrollment: Initiate from Summer School after end of summer school term. Prior to End-of-Year process. Remote Enrollment: Initiate from home school after end of Summer School. Use the Exclude and Include Enrollment Records options to target only summers school grades. After end of summer school term.
	Back up PowerSchool.	Direct Enrollment: Prior to transferring stored grade records to originating school.
	Direct Enrollment Only: Transfer students to previous school (optional).	After storing summer school grades.
	Begin the End-of-Year process.	After storing summer school grades.