Illness Tracking Levels

Illness tracking levels can be used to report when a student reaches a defined number of illness absences (thresholds) for multiple instances (triggers). For example, you may want to track the first time a student reaches five illness absences, as well as the second time (ten absences) and third time (fifteen absences).

By default, illness levels use a Percent tracking method with a threshold of 99 and a timeframe of one full school year.

Each time a student reaches a threshold, a notification record is created in the database. Multiple records may exist per day if the student reaches a threshold for more than one attendance tracking level. These records can be used in reports to identify students who have reached illness attendance thresholds.

Note: If a tracking level is changed, the records in the database are not automatically updated. If the district must change a level because of new requirements, it is recommended to create a new tracking level.

Example: Illness Absences

By default, illness levels use a Percent tracking method with a threshold of 99 and a timeframe of one full school year.

Based on the table below, a notification record is created in the database when the student misses more than 99% of three, six, and/or nine school days during the school year. A total of four records are created, one detail record for each instance, plus a summary record.

Add an Illness Tracking Level

To add an illness tracking level, choose District under Setup in the main menu and then click Attendance Tracking and Notification. 

1. Click Illness Levels. 
2. Click New.
3. Enter a name for the tracking level. Each level name must be unique and cannot exceed 30 characters.

4. Enter a trigger for this level. For example, if the Year tracking method is set up with a threshold of three and you set up a trigger of two, a notification record is created when the student reaches six illness absences (two multiplied by three). To add additional triggers, click the Plus (+).

5. Click Submit.

Edit an Illness Tracking Level

To edit an illness tracking level:

1. Click Illness Levels. 
2. Click the name of the level you want to edit. 
3. Edit the information as needed.

4. Select Clear all existing records for this level to archive records. Upon Submit, records for this level can no longer be accessed without contacting PowerSchool Technical Support or using ODBC. Only records for the appropriate timeframe are archived. For example, if records span the school year, then only records for the current school year are archived. If records span one semester, then only records for the current semester are archived.

5. Click Submit. 

Delete an Illness Tracking Level

To delete an illness tracking level that was created in error or that is no longer in use:

1. Click Illness Levels. 
2. Click the name of the illness tracking level you want to delete. 
3. Click Delete.
4. Click Confirm Delete.