Attendance Tracking Methods
The Percent attendance tracking method must be set up with a threshold to properly track attendance, even if only tardies are tracked. Attendance tracking methods are used to track unexcused attendance. There are no tracking methods for illness. Illness by default uses the Year method seen in the table below.
Once the Percent tracking method is set up, additional tracking methods can be set up to be used in conjunction with Percent.
The following tracking methods are available:
Tracking Method | Description |
|---|---|
Percent (Required) | The percentage of the day the student can miss due to unexcused absence attendance. The Percent method is calculated as ‘greater than’ the value set for the threshold. For example, if you enter 50 for the threshold, the student must be absent more than 50% of the school day in order to be reported. For example, for a four period day, the student would need to miss more than two periods due to unexcused absence. |
Tardy Day | The number of periods the student can be assigned an unexcused tardy. The Tardy Day method is calculated as greater than or equal to the threshold. For example, if you enter one for the threshold, the student must be counted as unexcused tardy for one or more periods in order to be reported. |
Consecutive | The number of consecutive days the student can miss due to unexcused absence in a year. The Consecutive method is calculated as greater than or equal to the value entered for the threshold, and is combined with the Percent method. For example, if the Percent threshold is 99 and the Consecutive threshold is three, then the student must miss more than 99% of three consecutive school days during the school year to be reported. |
Semester | The number of days the student can miss due to unexcused absence per semester. The Semester method is calculated as greater than or equal to the value entered for the threshold, and is combined with the Percent method. For example, if the Percent threshold is set to 50 and the Semester threshold is set to four, then the student must miss more than 50% of four school days during the semester in order to be reported. |
Year | The number of days the student can miss due to unexcused absence per school year. The Year method is calculated as greater than or equal to the value entered for the threshold, and is combined with the Percent method. For example, if the Percent threshold is set to 75 and the Year threshold is set to seven, then the student must miss more than 75% of seven school days during the school year in order to be reported. Note: The year method is not available as an option when creating levels, and is used for reporting purposes only. The Percent method calculates using the year by default, so use of the Percent method alone can be used for reporting on a year basis. |
Period/Intervals | The number of periods or intervals a student can miss in a day due to an unexcused attendance. In order for this method to function as expected, the Meeting attendance mode must be selected as the “Default attendance page” via Start Page > School Setup > [Attendance] Preferences. The Meeting attendance mode must also be selected for the student’s Full Time Equivalency (FTE) via Start Page > School Setup > Full-Time Equivalencies. FTEs are assigned to students via Start Page > Student Search > Transfer Info > Edit Enrollment. Note: This method cannot be configured to track attendance in a specific period or section. Once the student is identified as meeting the threshold for any period in the day, the method does not count additional periods. |
Trimester | The number of days the student can miss due to unexcused absence per Trimester. The Trimester method is calculated as greater than or equal to the value entered for the threshold, and is combined with the Percent method. For example, if the Percent threshold is set to 50 and the Trimester threshold is set to four, then the student must miss more than 50% of four school days during the Trimester to be reported. |
Quarter | The number of days the student can miss due to unexcused absence per Quarter. The Quarter method is calculated as greater than or equal to the value entered for the threshold, and is combined with the Percent method. For example, if the Percent threshold is set to 50 and the Quarter threshold is set to four, then the student must miss more than 50% of four school days during the Quarter to be reported. |
Calendar Month | The number of days the student can miss due to unexcused absence per Calendar Month. This method is calculated as greater than or equal to the value entered for the threshold and is combined with the Percent method. For example, if the Percent threshold is set to 50 and the Calendar Month threshold is set to four, then the student must miss more than 50% of four school days during the Calendar Month in order to be reported. |
Calendar Week | The number of days the student can miss due to unexcused absence per Calendar Week. This method is calculated as greater than or equal to the value entered for the threshold and is combined with the Percent method. For example, if the Percent threshold is set to 50 and the Calendar Week threshold is set to four, then the student must miss more than 50% of four school days during the Calendar Week in order to be reported. |
Manage Attendance Tracking Methods
To add an attendance tracking method, choose District under Setup in the main menu then click Attendance Tracking and Notification.
- Click Tracking Methods.
- Click New.
- Choose an attendance tracking method. Each tracking method can only be set up once. If a tracking method has already been set up, it does not appear. The Percent tracking method must be set up for all districts using attendance tracking.
- Enter the threshold for the attendance tracking method. The threshold cannot be zero or blank.
If adding a Period/ Interval tracking method, enter the minimum minutes required for a class period. The student must be marked unexcused for a period that is at least the minimum number of minutes in length to be reported for this tracking level. The length of a period is determined by the minutes in the bell schedule.
- Click Submit.
Once you have created a tracking method, you can edit or delete it. To edit, select the tracking method and make the necessary changes. To delete, select the tracking method and click Delete.