Define a Schedule Year and Terms

For scheduling purposes, you need to define the upcoming school year and its associated terms. If you are working with a copy of a previous year's master schedule, the terms will remain the same as they were in that schedule.

Note: It is strongly recommended that you use the Automatic Scheduler Setup function to create the scenario instead of manually defining years and terms.

It is important to enter the terms sequentially. For example, first create the school year, then semesters, and finally quarters.

1. On the start page, choose PowerScheduler under Applications in the main menu. The Scheduling page appears.
2. Under Scheduling Setup, choose Years & Terms from the PowerScheduler menu. The Schedule Years & Terms page appears.
3. Click New. The Create New Schedule School Year page appears.

4. Use the following table to enter information in the fields:

   Field	Description
   Name of School Year	Enter the name of the school year, such as 2020-2021.
   Abbreviation	Enter an abbreviation for the school year, such as 20-21. Note: This value should only be based on a numeric two digit year.
   First Day of School	Enter the first day of school for this academic year in MM/DD/YYYY format, such as 09/02/2020.
   Last Day of School	Enter the last day of school for this academic year in MM/DD/YYYY format, such as 6/5/2021.

5. Click Submit. The Schedule Years & Terms page displays the schedule year.
6. Click Edit Terms in the row of the appropriate schedule year.
7. On the Term Setup page, click New. The Edit Schedule Term page appears.
   Note: Enter the terms sequentially. That is, if your school has terms of two semesters and four quarters, enter them in this order: Year, Semester 1, Semester 2, and then Quarter 1, Quarter 2, Quarter 3, and Quarter 4.

8. Use the following table to enter information in the fields:

   Field	Description
   Name of Term	Enter the name of this term, such as Semester 1.
   Abbreviation	Enter an abbreviation for this term, starting with a letter, such as S1.
   First Day of Term	Enter the first day of this term in MM/DD/YYYY format.
   Last Day of Term	Enter the last day of this term in MM/DD/YYYY format.
   What portion of the school year does this term represent?	Use the pop-up menu to choose the fraction that this term represents within the school year. If your school year consists of four terms, choose 1/2. If this term represents the whole school year, choose Full year.
   Import File Term #	Enter an import file term number so that the system can align terms when it imports the master schedule. For example, if your school uses semester and quarter classes, you might state in the import file that all sections of S1 are identified by the number S10203. Enter the same number in this field to map the date.

9. Click Submit. The Term Setup page appears.