Calculation Year

The calculation year determines the school year associated with Attendance Tracking and Notification. This setting affects reporting, since attendance reporting is year specific.

In order to change the calculation year, the appropriate term must be set up at both the district and the school via Years & Terms. For example, to change the calculation year to 2012-2013, the 2012-2013 school year term must be set up at the district office and at each appropriate school. 

The Update Calculation Year utility provides the ability to change the calculation year for all schools or an individual school. In order for a school to appear in the available list of schools to update, an attendance tracking mode must be defined for the school. 

Update the Calculation Year for All Schools

Use this procedure to update the calculation year for all schools that use Attendance Tracking and Notification. The correct term must be selected at the top of the page in order to change the calculation year for all schools.

1. On the start page, choose Term at the top of the page. 
2. Choose the appropriate term from the Change to pop-up menu. 
3. On the start page, choose District under Setup in the main menu. 
4. Under Attendance, click Attendance Tracking and Notification. 
5. Click Update Calculation Year. The Update Calculation Year page appears. A message at the bottom of the screen displays the value that will be set, based on the term selected at the top of the page. Verify this value before submitting the page. EX: On submit, year will be set to: 2010-2011
6. Click Submit. A validation message appears to verify that the Calculation Year will be updated for all schools listed on the page.
    Note: If the selected term is not set up for one or more schools in the list, a validation message appears indicating that the term does not exist for that school. If a term is missing, switch to the school, set up the term via Years & Terms, and then return to the district to proceed with updating the calculation year.
7. Click OK. 

Update the Calculation Year for an Individual School

Use this procedure to update the calculation year for an individual school. An attendance tracking mode must be defined for the school in order for it to appear on the page.

1. On the start page, choose District under Setup in the main menu. 
2. Under Attendance, click Attendance Tracking and Notification. 
3. Click Update Calculation Year. 
4. Click the name of the appropriate school. 
5. Choose the appropriate term from the Select Year pop-up menu.
   Note: The terms displayed are set up for the individual school. If a term is missing, switch to the school, set up the term via Years & Terms, and then return to the district to proceed with updating the calculation year.
6. Click Submit.