Automated Calendar Setup
On this page:
The Automated Calendar Setup tool can be used in combination with Calendar Setup to set up or edit your school's calendar for the current academic year. The Automated Calendar Setup tool simplifies the calendar setup process by providing you with a quick and easy way to perform the following functions for a specified date range:
- Set In-Session Flags
- Set Cycle Days Pattern
- Set Bell Schedule Value
- Set Membership Value
- Set Membership Type
- Set Note
- Clean Up Not-In-Session Days
Prerequisites
- Set up years and terms.
- Set up periods and days, either when setting up years and terms or by committing a master schedule.
- Set up attendance conversions.
- Set up bell schedules.
- Set up holidays and vacations on your school's calendar for the current academic year.
Use Automated Calendar Setup (Simple Mode)
- On the start page, choose School under Setup in the main menu.
- Under Calendaring, click Automated Calendar Setup.
- Enter the first date of the date range you want to apply updates to using the format specific to your locale. The date entered must fall within the selected school year term, must be today or later, and be before or equal to the last date to be changed.
- Enter the last date of the date range you want to apply updates to using the format specific to your locale. The date entered must be later than today and fall within the selected school year term.
- In the Setup Mode section, select the Simple option.
Use the following table to enter information in the Weekdays Setup section:
Note: All calendar fields, including those left blank, will overwrite existing data between the start and end dates specified above.Field
Description
Day of the Week
Each day of the week appears, including weekends.
Cycle Day
Choose the cycle day for the specific date from the pop-up menu.
Bell Schedule
Choose the bell schedule you want to assign to this date from the pop-up menu.
School In-Session
If your school does not use tracks and all students attend school on the same dates, select the checkbox to indicate that school is in session for all students on this date.
Note: When editing, the total of in-session days appears at the top of the page.
Membership Value
Enter the attendance value students receive if they are present in school on this date.
Tracks In-Session
If your school uses multiple student tracks, select the checkboxes for the tracks for which school is in session on this date.
Note: If your school uses tracks, determine which students are on Track A and which students are on Tracks B, C, D, E, and F. These track names are standard and appear only on the Calendar Setup page.
Type
Choose the appropriate membership type as defined in the district setup. For example, Holiday.
Note
Enter any comments to describe the schedule on this date, such as Spring Break.
- Click Submit.
Use Automated Calendar Setup (Advanced Mode)
- On the start page, choose School under Setup in the main menu.
- Under Calendaring, click Automated Calendar Setup.
- Enter the first date of the date range you want to apply updates to using the format specific to your locale. The date entered must fall within the selected school year term, must be today or later, and be before or equal to the last date to be changed.
- Enter the last date of the date range you want to apply updates to using the format specific to your locale. The date entered must be later than today and fall within the selected school year term.
- In the Setup Mode section, select the Advanced option.
Use the following table to enter information in the Days of Week to Change section:
Field
Description
Days of Week to Change
Indicate the days of the week you want to update by selecting the appropriate checkboxes:
- Monday
- Tuesday
- Wednesday
- Thursday
- Friday
- Saturday
- Sunday
Use the following table to enter information in the Set School and Track In-Session Flags section:
Field
Description
Set School and Track In-Session Flags
Select the checkbox to set which tracks are in-session for a particular range/pattern of days.
[Set In-Session Flags]
For each days of the week you want to set, select the appropriate flag from the pop-up menu:
- [Blank] Leave As-Is
- In-Session
- Not-In-Session
Note: To reset the calendar to its "out of the box" state, set the date range to the entire school year, set the days to change to Monday through Friday, and set all tracks and the master in-session flags to In-Session.
Use the following table to enter information in the Set Cycle Days Pattern section:
Field
Description
Set Cycle Days Pattern
Select the checkbox to set the cycle days pattern for all in-session days within the specified date range.
Follow Pattern
Indicate the cycle days pattern you want to follow by choosing the appropriate cycle days from the applicable pop-up menus.
Reset Day Pattern Every
Indicate the day of the week you want to reset the cycle days pattern by selecting the appropriate checkbox:
- Monday
- Tuesday
- Wednesday
- Thursday
- Friday
- Saturday
- Sunday
Suspend Day Pattern for Days
Indicate the days of the week you want to suspend the cycle days pattern by selecting the appropriate checkboxes:
- Monday
- Tuesday
- Wednesday
- Thursday
- Friday
- Saturday
- Sunday
Handle Not-In-Session Days as
Indicate how you want to handle not-in-session days by selecting one of the following options:
- Select Ignore to continue the cycle days pattern on not-in-session days.
- Select Pass Over to suspend the cycle days pattern on not-in-session days and resume the pattern on the next in-session day.
- Select Reset to restart the cycle days pattern after not-in-session days.
Use the following table to enter information in the Set Bell Schedule Value section:
Field
Description
Set Bell Schedule Value
Select the checkbox to set the bell schedule value for all in-session days within the specified date range.
Adjust Which Bell Schedules
Select one of the following options:
- Empty to update empty bell schedules to a new bell schedule value.
- All to update all bell schedules to a new bell schedule value.
Set Value to
Choose the new bell schedule value from the pop-up menu.
Use the following table to enter information in the Set Membership Value section:
Field
Description
Set Membership Value
Select the checkbox to set the membership value for all in-session days within the specified date range.
Set Value to
Enter the new membership value (attendance value students receive if they are present in school).
Use the following table to enter information in the Set Membership Type section:
Field
Description
Set Membership Type
Select the checkbox to set the membership type for all in-session days within the specified date range.
Set Value to
Select the new membership type from the pop-up menu.
Use the following table to enter information in the Set Note section:
Field
Description
Set Note
Select the checkbox to enter a note regarding all in-session days within the specified date range.
Set Value to
Enter the note.
Use the following table to enter information in the Clean Up Not-In-Session Days section:
Field
Description
Clean Up Not-In-Session Days
Select the checkbox to perform the following basic cleanup of not-in-session days, such as holidays or weekends, within the specified date range:
- Cycle Day will be reset to blank.
- Bell Schedule will be reset to blank.
- All A-F Track In-Session flags will be cleared (not in-session).
- Membership Value will be set to 0.0.
- Membership Type will be reset to blank.
- Note will be reset to blank.
- Click Submit.