Repeated Course Grade Suppression Setup

On this page:

Before you can begin using repeated course grade suppression, you must complete the setups described on this page.

Set Up Repeated Course Grade Suppression Policies

Using the Repeated Course Grade Suppression Policies page, you can define more than one repeated course grade suppression policy.

Manage Repeated Course Grade Suppression Policies

1. On the start page, choose District under Setup in the main menu.
2. Under Grading, click Repeated Course Grade Suppression.

3. Click Add to add a new repeated course grade suppression policy.

4. Enter the policy name and description.
5. Select Only These Store Codes to limit which stored grades are to be evaluated by the repeated course grade suppression rules during the permanently store grades process. In the text field, enter a comma-delimited list.
6. Select Allow Same-Term Suppression to allow stored grades with the same termID to replace each other when being evaluated by the repeated course grade suppression rules during the permanently store grades process.
7. Enter the lowest grade point value for Low Threshold. If a grade has points <= to this value, the grade (typically F or lower) is deemed replaceable at any time.

8. Enter the highest grade point value for High Threshold. If a grade has points above the low threshold but <= to the high threshold, then this grade is deemed replaceable only if the max credit for this course has been exceeded. For example, a D is typically not replaced unless other grades' earned credits equal the sum of the maximum credit hours setting for the course.

   

   Setting the Low Threshold or High Threshold value to null can provide for different types of setup configuration needs. For example, if:

   • Both thresholds populated (Low Threshold: 0, High Threshold: 1), grades can be replaced that apply to the high or low thresholds.
   • Only the high threshold is populated (Low Threshold: [null], High Threshold: 1), no grades are replaced unless that course or course equivalency is over the maximum credit.
   • Only the low threshold is populated (Low Threshold: 1, High Threshold: [null]), grades are always replaceable based on the low threshold. No maximum credit is used to evaluate replacement. (Grade Suppression can still occur when the student has more than the maximum credit for that course.)

   • Both thresholds are not populated (Low Threshold: [null], High Threshold: [null]), no grade replacement occurs at all. (Grade Suppression can still occur when the student has more than the maximum credit for that course.)

9. Select Include Added Value in GPA Point Evaluation to include added values in the GPA point evaluation.
10. Select the necessary Replaced Grade Suppression Results:
    • Select Exclude from Transcripts to exclude Suppression Results in transcripts.
    • Select Exclude from GPA to exclude Suppression Results in GPA calculation during the permanently store grades process.
    • Select Exclude from Class Rank to exclude Suppression Results in class rank calculation during the permanently store grades process.
    • Select Exclude from Honor Roll to exclude Suppression Results in honor roll calculation during the permanently store grades process.
11. Select the necessary Over Maximum Credit Suppression Results:
    • Select Exclude from Transcripts to exclude Maximum Credit Reached Results in transcripts.
    • Select Exclude from GPA to exclude Maximum Credit Reached Results in GPA calculation during the permanently store grades process.
    • Select Exclude from Class Rank to exclude Maximum Credit Reached Results in class rank calculation during the permanently store grades process.
    • Select Exclude from Honor Roll to exclude Maximum Credit Reached Results in honor roll calculation during the permanently store grades process.
12. Click Submit.

Once you have created a Repeated Course Grade Suppression Policy, you can edit it by clicking the policy name and making any necessary changes. Alternatively, you can delete a policy if it is no longer needed.

Set Max Credit Hours for a Course

Using the Edit Course District Information page, you can set the maximum number of credits a student receives for taking the course in the Max Credit Hours field. The value must be greater than or equal to the Credit Hours. Once a value is entered, the value will be evaluated against the credit earned on stored grades to determine if it should be excluded from graduation progress/graduation planner based on the association to the grade policy related to the grade scale for the course or section.

Note: For more information, see Edit District Course Information.

Set Repeated Course Grade Suppression for a Grade Scale

Using the New Grade Scale or the Edit Grade Scale page, you can enable the Repeated Course Grade Suppression by choosing a repeated course grade suppression policy. If enabled, stored grades associated to this grade scale will be evaluated based on the selected repeated course grade suppression policy during the permanently store grades process.

Note: For more information, see Grade Scales.

Set Up Course Equivalencies

Using the Course Equivalencies page, you can manage the relationship between a course and its equivalent. For example, if EHS101 (course) and EHS102 (course equivalent) are stored, then EHS102 courses can replace EHS101 grades. EHS102 is "equivalent to" EHS101. Once defined, course equivalencies are then used by the repeated course grade suppression process when calculating permanently store grades.

Note: For more information, see Edit Course Equivalencies.

Ensure Historical Grade Levels Set for School

The Repeated Course Grade Suppression process operates on StoredGrades Records, which have a grade level associated with them. To properly ensure that the correct group of records are being evaluated, the group is constrained by the high and low Historical Grade Levels settings for the school in which you are running the process. It is important to have these values set so you don't replace middle school grade records with high school grade records, for example, or count middle school credit towards max credit at the high school. This could happen if a common course number spans these schools.

If the school has a low historical grade level set to 9, then any record considered must have grade_level set to 9 or above. If the low historical grade level is not set, then no check against low grade is performed.

If the school has a high historical grade level set to 12, then any record considered must have grade_level set to 12 or below. If the high historical grade level is not set, then no check against high grade is performed.

So, if the school has no low historical grade level, but a high historical grade level of 12, then all storedgrades records of Grade_level 12 or below will be considered in the process.

1. On the start page, choose District under Setup in the main menu.
2. Under District Information, click Schools/School Info.
3. Click the name of the school in the Schools column that you want to edit.
4. Scroll to the Historical Grade Levels fields.
5. Ensure the Historical Grade Levels settings are set.
6. Edit the information, if needed. For field descriptions, see School Information.
7. Click Submit. The Schools/School Info page displays the edited school.

Enable Repeated Course Grade Suppression for Schools

Using the Repeated Course Grade Suppression School Settings page, you can activate Repeated Course Grade Suppression for the selected school. When activated, Repeated Course Grade Suppression fields appear on the Single Historical Grades Entry, Multiple Historical Grades Entries, Edit a Stored Grade, and View Historical Grades pages.

This procedure may only be performed at the district level.

1. On the start page, choose District under Setup in the main menu.
2. Under Grading, click Repeated Course Grade Suppression.
3. Click the Schools tab.
4. Select Exclude suppression calculations for historical grades from schools that do not use repeated course grade suppression to exclude certain schools.
5. To add a school from the Not Using Grade Suppression list to the Using Grade Suppression list:
   1. Click the school or schools you want to add.
   2. Click the single arrow pointing right.

   3. To add all schools from the Not Using Grade Suppression list to the Using Grade Suppression list, click the double arrows pointing right.

      

      If a single course has historical grades from more than one school, only grades from schools using grade suppression will be included in Repeated Course Grade Suppression. For example, if a repeated course grade is from a summer school, the summer school must also be in the list of Schools Using Grade Suppression.

6. To remove a school from the Using Grade Suppression list to the Not Using Grade Suppression list:
   1. Click the school or schools you want to remove.
   2. Click the single arrow pointing left.
   3. To remove all schools from the Using Grade Suppression list to the Not Using Grade Suppression list, click the double arrows pointing left.
7. Click Reset to reset the Schools Not Using Grade Suppression list and Schools Using Grade Suppression list back to their original state before you began moving schools from one list to another.
8. Click Submit.