Grade Suppression Code

After running the permanently store grades process, you can:

View Grade Suppression Code

Using the Complete Academic Record Detail View page, you can view the Grade Suppression Code column to verify a grade in the course is for a replaced course grade.

Note: For more information, see Historical Grades.

Set Grade Suppression Code for a Stored Grade

Using the Edit Stored Grades page, you can set the Grade Suppression Code for a stored grade. This value is initially set during the permanently store grades process. However, it can be entered manually or adjusted after it has been calculated. If you want to prevent any future grade calculations from changing this value, choose to exclude from grade suppression calculation. When excluded, this value will be ignored during the repeated course grade suppression processing.

When editing a stored grade, use the Grade Suppression Code pop-up menu to select either Replaced Grade (R) to indicate the stored grade is for a replaced course grade or Over Maximum Credit (M) to indicate maximum credit hours. Making a selection does not automatically adjust whether the stored grade is excluded from excluded from transcripts or GPA, honor roll, class rank, or graduation calculations. However, these settings can be adjusted manually.

Override Grade Scale Grade Suppression Policy

Using the New Stored Grade page, the Academic Record Entry page, or the Edit Stored Grades page, you can use the Grade Suppression Policy Override pop-up menu to override the section or course's grade scale grade suppression policy. Once a selection is made, stored grades associated to this grade scale will be evaluated based on the selected grade suppression policy during the permanently store grades process.

Note: For more information, see Historical Grades.

Add a Replaced Grade to a Transcript Object Report

Using the New Transcript Object or Edit Transcript Object page, you can include replaced grades in object reports. When adding or editing a transcript object, select Replaced Grade from the Columns Field pop-up menu and enter the grade indicator you want to print in the Other Field/Text/Format field. To display an indicator for grades that are replaced, enter R. To display an indicator for grades that are suppressed because they were over the maximum credit hours for the course, enter M.

Note: Use a comma to separate multiple grade indicators. Do not include blank spaces between the comma and the grade indicator.

Note: For more information, see Transcript Objects.