Scheduling Reports

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Student Program Balancing Report

The Student Program Balancing report provides a summary of students enrolled in programs, as well as a detailed account of percentages of students enrolled in those programs.

When running the Student Program Balancing report from the System Reports menu, only students enrolled in programs for the selected school will be included in the report.

Note: Dropped students are not included in the report output.

1. On the start page, choose System Reports under Reports in the main menu. The Reports page appears.
2. On the System tab under Scheduling, click Student Program Balancing. The Student Program Balancing page appears.

3. Use the following table to enter information in the fields:

   Field	Description
   Evaluate Enrolled Program Students as of This Date	To narrow search results by a specific enrollment date, enter or select a date. Only those students enrolled in a program on or after specified date will be evaluated. Note: Defaults to today's date. Notes: When enrolling students in programs, an Exit Date may be entered. For more information, see Special Programs. If a program's enrollment Exit Date has not been entered, those enrollments will count toward that program.
   Term	To narrow search result by term, choose the appropriate term from the pop-up menu. Only those students enrolled in a section within the specified term and any overlapping terms will be evaluated.
   Report Output Locale	Use the pop-up menu to choose which language you want the report output to display.

4. Click Submit. The Student Program Balancing Report page displays the following information:

   [Name of School] - [Date] Enrollment Totals Total Number of Students: [Number]
   Field	Description
   Program	The name of the program. Note: For more information, see Special Program Setup, for district setup and Special Programs for student entry.
   Percentage	The percentage of students in the program for the selected school.
   Number of Program Students	The number of students in the program for the selected school.
   Percentage of Students Enrolled in Programs [Course Name] ([Course Number])
   Field	Description
   Section Number	The section number(s) of the course in which program students are enrolled. Click to access the Edit Section page. For more information, see Sections.
   Program	The name of the program(s).
   Percentage	The percentage of students enrolled in the program for the selected section.
   Program Students in Section	The number of students enrolled in the program for the selected section.
   Total Students in Section	The total number of students enrolled in the program compared to the overall number of students enrolled for the selected section. Click the total number of students enrolled in the program to access the Class Roster page. For more information, see Class Roster. A single asterisk indicates the percentage of program students (calculated against the number of students enrolled in the section) is greater than the percentage of program students enrolled in the school. For example, 18*/30 indicates that the percentage of program students enrolled in the section, as calculated by ((number of program students in the section - 1 / total number of students in the section) *100) is greater than the percentage of program students enrolled in the school, as calculated by ((number of program students in the school/ total number of students enrolled in the school) *100). A double asterisk indicates the percentage of program students (calculated against the maximum number of students allowed in the section) is greater than the percentage of program students enrolled in the school. For example, 18/30* indicates that the percentage of program students enrolled in the section, as calculated by ((number of program students in the section - 1 / max number of students allowed in the section) *100) is greater than the percentage of program students enrolled in the school, as calculated by ((number of program students in the school/ total number of students enrolled in the school) *100).

Student Program Balancing Report in PowerScheduler

When running the Student Program Balancing report from the PowerScheduler menu, only students scheduled in programs for the selected scenario will be included in the report.Student Program Balancing Report in PowerScheduler

Note: Dropped students are not included in the report output.

1. On the start page, choose PowerScheduler under Applications in the main menu. The Scheduling page appears.
2. Under Tools, choose Reports from the PowerScheduler menu. The Scheduling Reports page appears.
3. Under Post Build Reports, click Student Program Balancing. The Student Program Balancing page appears.

4. Use the following table to enter information in the fields:

   Field	Description
   Evaluate Scheduled Program Students as of This Date	To narrow search results by a specific enrollment date, enter or select a date. Only those students enrolled in a program on or after specified date will be evaluated. Note: Defaults to date entered in Evaluate Programs as of this date field. See Define Program Balancing.
   Term	To narrow search result by term, choose the appropriate term from the pop-up menu. Only those students enrolled in a section within the specified term and any overlapping terms will be evaluated.
   Report Output Locale	Use the pop-up menu to choose which language you want the report output to display.

5. Click Submit. The Student Program Balancing Report page displays the following information:

   [Name of School] - [Date] Enrollment Totals Total Number of Students: [Number]
   Field	Description
   Program	The name of the program.
   Percentage	The percentage of students in the program for the selected scenario.
   Number of Program Students	The number of students in the program for the selected scenario.
   Percentage of Students Enrolled in Programs [Course Name] ([Course Number])
   Field	Description
   Section Number	The section number(s) of the course in which program students are enrolled. Click to access the Edit Section page. For more information, see Sections.
   Program	The name of the program(s).
   Percentage	The percentage of students enrolled in the program for the selected section.
   Program Students in Section	The number of students enrolled in the program for the selected section.
   Total Students in Section	The total number of students enrolled in the program compared to the overall number of students enrolled for the selected section. Click the total number of students enrolled in the program to access the Class Roster page. For more information, see Class Roster. A single asterisk indicates the percentage of program students (calculated against the number of students scheduled in the section) is greater than the percentage of program students scheduled in the school. For example, 18*/30 indicates that the percentage of program students scheduled in the section, as calculated by ((number of program students scheduled in the section - 1 / total number of students scheduled in the section) *100) is greater than the percentage of program students scheduled in the school, as calculated by ((number of program students scheduled in the school/ total number of students scheduled in the school) *100). A double asterisk indicates the percentage of program students (calculated against the maximum number of students allowed in the section) is greater than the percentage of program students scheduled in the school. For example, 18/30* indicates that the percentage of program students scheduled in the section, as calculated by ((number of program students scheduled in the section - 1 / max number of students allowed in the section) *100) is greater than the percentage of program students scheduled in the school, as calculated by ((number of program students scheduled in the school / total number of students scheduled in the school) *100).

Teacher Maximum Load Report

The Teacher Maximum Load Report helps identify teachers who are scheduled to teach more students in a day than is allowed by their contracts. It is expected that a school administrator will run this report on a periodic basis to identify any violations for sections occurring within the term of the date specified on the report. This report displays loads based on the schedule for the current school year but does not account for future section drops or enrollments. For fresh report data or for more information about Teacher Maximum Load, see Teacher Maximum Load. Also, this report does not account for sections that span different schools; rather, they include only the selected school's sections.

1. On the start page, choose System Reports under Reports in the main menu. The Reports page appears.
2. On the System tab, click Teacher Maximum Load Report. The Teacher Maximum Load page appears.

3. Use the following table to enter information in the fields:

   Field	Description
   Select a Teacher	Use the pop-up menu to select the teacher for whom you want to run this report. To select all teachers at the selected school, choose All Teachers.
   Limit report to	Select an option to limit the results of the report: All Selected Teacher(s): Displays results for all teachers selected in the Select a Teacher field, even those whose schedules do not exceed their maximum loads. Only those over the limit: Displays only the teachers selected in the Select a Teacher field that exceed the specified student load.
   For this date	Enter a date to display report results for. Use the format mm/dd/yyyy or mm-dd-yyyy.

4. Click Submit. The report displays the following information:

   Field	Description
   No.	Teacher's number.
   Teacher Name	Teacher’s last name, first name, and middle initial.
   Course	Name of the course that has a section contributing to the teacher's student load.
   Section	Identification number of the section contributing to the teacher's student load. If the section includes a dependent section, the report does not specify whether the violation occurred in the primary or dependent section since they are considered a single unit. Note: To exempt a section from being included, see Sections.
   Max	Maximum number of students allowed in the section.
   Room	Room number of the section.
   [A, B, ...]	Cycle day of the school's schedule.
   Flag	Indicates whether a teacher maximum load or section enrollment maximum has been exceeded.