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Scheduling Preferences

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Set student scheduling preferences before creating student course request pages or entering student course requests. By setting these parameters before students submit requests, requests will be created with the appropriate future school and schedule year identifiers. Set student scheduling preferences for an individual student or for a group of students in PowerSchool.

You can also set student scheduling preferences in PowerScheduler; for more information, see Auto Fill Student Information.

Set Scheduling Preferences for an Individual Student

  1. On the start page, search for and select a student.
  2. Under Scheduling, choose Scheduling Setup from the student pages menu. 
  3. Use the following table to enter information in the fields:

    Field

    Description

    Next Year Grade

    Enter the grade level that the student will be entering next school year. If the student is to be retained, enter the student's current grade level.

    Priority

    Enter a number for the Load Priority for this student. Typically, students in upper grade levels will be assigned a higher priority, such as 10, to assure that they are scheduled first for courses that they require for graduation. Values range from 1 to 99 and are usually separated by increments of 10, such as 10, 20, 30, and so on.

    Schedule This Student

    Select the checkbox so that PowerScheduler will schedule the student.

    Year of Graduation

    Enter the year that the student is expected to graduate from the currently selected school.

    Summer School Indicator

    If a student plans on attending summer school, choose the appropriate summer school from the pop-up menu.

    Note: If a group of students plan on attending summer school, use the Summer School Indicator group function to identify which school the students will attend. For more information, see Set Summer School Indicator for a Group of Students.

    Note for Summer School Admin

    If the student is to attend summer school, you can enter a note for the summer school administrator, such as Needs to retake Biology. This note is viewed only on the Student Scheduling Setup page.

    Note: Because the End-of-Year process clears this field, summer school notes will not carry over from year to year.

    Next School Indicator

    Select the school that the student will enter next year. This ensures that the requests pages used by administrators, students, and parents display the correct course information and that the students are scheduled at the correct school.

    Note: If setting this preference for inactive students, those students appear in PowerScheduler along with the active students. Set this field to "blank" for transferred students.

    Next Year Campus/Building (optional)

    To select the campus or building that the student will go to next year, click Associate. Select a campus or building and click Submit.

    Next Year House (optional)

    To select the house that the student will belong to next year, click Associate. Select a house and click Submit.

    Next Year Team (optional)

    Choose the team that the student will belong to next year from the pop-up menu.

  4. Click Submit

Set Scheduling Preferences for a Group of Students

Enter information in the required fields to set scheduling preferences for a group of students.

  1. On the start page, search for and select a group of students
  2. Click the [Select Function] arrow. 
  3. Under Functions, choose Next School Indicator
    Note: Alternatively, if you have a current selection of students, you can choose Special Functions under Functions in the main menu and then click Groups Functions.
  4. Choose the name of the school the selected students will attend during the next school year from the pop-up menu.
  5. Click Submit
  6. Click the PowerSchool logo to return to the start page. 
  7. Click the [Select Function] arrow. 
  8. Under Functions, choose Student Field Value
  9. Enter Sched_NextYearGrade in the Field to Change field.
  10. Enter the appropriate next year grade level in the New Field Value field.
  11. Deselect the Clear Field Value and Do not overwrite existing data checkboxes.
  12. Click Submit
  13. Click Submit
  14. Click the PowerSchool logo to return to the start page. 
  15. Click the [Select Function] arrow. 
  16. Under Functions, choose Student Field Value
  17. Enter Sched_Scheduled in the Field to Change field.
  18. Enter True in the New Field Value field.
  19. Deselect the Clear Field Value and Do not overwrite existing data checkboxes.
  20. Click Submit
  21. Click Submit
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