Log Entry Fields
On this page:
Log entries are used to create a record regarding a student's behavior, performance, or activity. Many schools use log entries to chronicle disciplinary actions. Log entries can also be used to record students' positive achievements.
The default Log Entries page contains over forty fields, which may or may not be applicable to your district. Based on your needs, you can customize the page to eliminate unneeded fields. Log Entries page customizations are reflected on PowerSchool's Log Entries page.
Using the Log Entry Setup page, you can determine which fields appear and the selections for each field, the format in which the field appears, and the order in which the field appears on the page.
Customize the Log Entries Page
- On the start page, choose District under Setup in the main menu.
Under Discipline and Log Entries, click Log Entry Fields.
- Click the Field Name link of the field you want to customize.
- Enter the title of the field name, which you want to appear on the Log Entries page. Some HTML formatting is supported. You cannot modify the Field Label for the following fields: Entry_Date, Entry_Time, Entry_Author, LogType, Subtype, Consequence, Subject, and Entry.
- Select the Input Type.
- If you select the Field Type of "entry field" or "entry box," enter a width and height value for the field/box.
- If you select the Input Type of "Popup menu" or "Radio buttons," enter the information you want to appear. A pop-up menu contains values, which consist of two segments. The first segment is the value that is stored in the database. This value is not visible on the Log Entries page. The second segment is the label, which appears within the pop-up menu. The first and second segments use a semi-colon as a delimiter. To set a default value for a pop-up menu, enter a semi-colon as the delimiter and then enter an asterisk at the end of the default entry.
- Once you have entered the appropriate data on the Edit Log Entry Field page, click Submit. Upon submitting your customizations, data validation is performed. An error page appears if one or more invalid entries are found due to the following:
- An empty entry.
- More than one default value.
- An entry that has only one segment.
- An entry that has only one segment where that entry is marked as the default entry.
The error page lists the line numbers where the error occurred and instructs you to return to the Edit Log Entry Field page to make corrections. The following are example of error messages you may encounter:
- The entry in line 2 of the popup values is invalid.
- The entries in these lines of the popup values are invalid: 2 and 4.
- The entries in these lines of the popup values are invalid: 2, 3, and 4.
Note: Additionally, the system removes nulls (Char(0)) though no alert page is returned.
- Once you have made all of your Log Entry Field customizations, click Submit.
Log Entry Fields
Field | Description |
---|---|
Entry_Date | The date the log entry is entered, such as 5/17/2009. By default, this field appears as an entry field on the Log Entries student page and is auto-populated with today's date. |
Entry_Time | The time the log entry is entered, such as 3:41 PM. By default, this field appears as an entry field on the Log Entries page as is auto-populated with the current time. |
Entry_Author | The name of the staff member making the log entry. By default, this field appears as an entry field on the Log Entries page and is auto-populated with the author's username. |
LogType | Classification indicating the nature of a log entry. By default, this field appears as a pop-up menu on the Log Entries page. To modify the field selections, see Log Types. |
Subtype | Further characterization of a log entry associated to a specific LogType. By default, this field appears as a pop-up menu on the Log Entries page. To modify the field selections, see Log Types . |
Consequence | Action resulting from the log entry. By default, this field appears as a pop-up menu on the Log Entries page. |
Subject | The title for the log entry. By default, this field appears as an entry field on the Log Entries page. |
Entry | Description for making the log entry. By default, this field appears as an Entry box on the Log Entries page. There is no limit to the length of the entry. |
Database Extension (Legacy Custom Field) | Database extension (legacy custom field) created by your district to display a variety of information about students, staff, courses, and sections. |
The following fields were incorporated into PowerSchool to address the Federal Gun-Free Schools Act:
Field | Description |
---|---|
Discipline_IncidentType | The type of incident. Discipline incident types indicate the nature of an incident. By default, this field appears as a pop-up menu on the Log Entries page. |
Discipline_IncidentTypeCategory | The category of incident. Discipline incident categories are the general groups of incidents. Add a discipline incident category to further classify group incidents. By default, this field appears as a pop-up menu and an entry field on the Log Entries page. |
Discipline_IncidentTypeDetail | The details of the incident. Discipline incident details include specific information about incidents. Use discipline incident details to record additional information about an incident. By default, this field appears as a pop-up menu and an entry field on the Log Entries page. |
Discipline_IncidentDate | The date the incident occurred, such as 5/17/2009. By default, this field appears as an entry field on the Log Entries page and is automatically populated with today's date. |
Discipline_IncidentContext | Indicates if the incident occurred during or outside school hours and if it occurred at a school-sponsored activity. By default, this field appears as a pop-up menu on the Log Entries page. |
Discipline_IncidentLocation | Indicates if the incident occurred on campus, during an off-campus school activity, or while using school-sponsored transportation. By default, this field appears as a pop-up menu on the Log Entries page. |
Discipline_IncidentLocDetail | Discipline location details include specific information about incident locations. By default, this field appears as an entry field on the Log Entries page. |
Discipline_Offender | Category of the person committing the incident. By default, this field appears as a pop-up menu on the Log Entries page. |
Discipline_Reporter | Category of the person reporting the incident. By default, this field appears as a pop-up menu on the Log Entries page. |
Discipline_ReporterID | Identification number of the person reporting the incident. By default, this field appears as an entry field on the Log Entries page. |
Discipline_VictimType | Category of the person victimized by the incident. By default, this field appears as a pop-up menu on the Log Entries page. |
Discipline_FelonyFlag | Indicates if the incident was a felony. By default, this field appears as a Yes or No pop-up menu on the Log Entries page. |
Discipline_LikelyInjuryFlag | Indicates if the incident likely resulted in an injury. By default, this field appears as a Yes or No pop-up menu on the Log Entries page. |
Discipline_SchoolRulesVioFlag | Indicates if the incident was a violation of school rules. By default, this field appears as a Yes or No pop-up menu on the Log Entries page. |
Discipline_PoliceInvolvedFlag | Indicates if there were police involved in the incident. By default, this field appears as a Yes or No pop-up menu on the Log Entries page. |
Discipline_HearingOfficerFlag | Indicates if there was a hearing officer involved in the incident. By default, this field appears as a Yes or No pop-up menu on the Log Entries page. |
Discipline_GangRelatedFlag | Indicates if the incident was gang-related. By default, this field appears as a Yes or No pop-up menu on the Log Entries page. |
Discipline_HateCrimeRelatedFlag | Indicates if the incident was a hate crime. By default, this field appears as a Yes or No pop-up menu on the Log Entries page. |
Discipline_AlcoholRelatedFlag | Indicates if the incident was alcohol-related. By default, this field appears as a Yes or No pop-up menu on the Log Entries page. |
Discipline_DrugRelatedFlag | Indicates if the incident was drug-related. By default, this field appears as a Yes or No pop-up menu on the Log Entries page. |
Discipline_DrugTypeDetail | Discipline drug details include specific information about drug-related incidents. By default, this field appears as a pop-up menu on the Log Entries page. |
Discipline_WeaponRelatedFlag | Indicates if a weapon was used during the incident. By default, this field appears as a Yes or No pop-up menu on the Log Entries page. |
Discipline_WeaponType | Indicates the type of weapon. By default, this field appears as a pop-up menu on the Log Entries page. |
Discipline_WeaponTypeNotes | Notes relating to the weapon type. By default, this field appears as an entry field on the Log Entries page. A maximum of 79 characters can be entered. |
Discipline_MoneyLossValue | The amount of money lost in the incident, if the incident results in a dollar loss amount for any party. By default, this field appears as an entry field on the Log Entries page. |
Discipline_ActionDate | The date the disciplinary action was taken, such as 5/17/2009. By default, this field appears as an entry field on the Log Entries page and is auto-populated with today's date. |
Discipline_ActionTaken | The disciplinary action taken against a student. By default, this field appears as a pop-up menu on the Log Entries page. |
Discipline_ActionTakenDetail | Specific information about disciplinary action taken against a student. By default, this field appears as a pop-up menu on the Log Entries page. |
Discipline_ActionTakenEndDate | The date the discipline action ends. By default, this field appears as an entry field on the Log Entries page. |
Discipline_DurationAssigned | The assigned duration of the disciplinary action. By default, this field appears as an entry field on the Log Entries page. |
Discipline_DurationActual | The actual duration of the disciplinary action. By default, this field appears as an entry field on the Log Entries page. |
Discipline_DurationChangeSource | Reasons for any difference in the values of the Discipline_DurationActual from the Discipline_DurationAssigned fields. By default, this field appears as a pop-up menu on the Log Entries page. |
Discipline_DurationNotes | Notes relating to the duration of the disciplinary action. By default, this field appears as an entry field on the Log Entries page. You can enter a maximum of 79 characters. |
Discipline_Sequence | The numerical sequence of this log entry if entering more than one log entry for the incident. By default, this field appears as an entry field on the Log Entries page. |