On the Start Page, choose Form Reports from the Reports section in the main menu.
The Response Reports tab displays available response forms. All forms that are shared with the school you are currently logged into for which you have Admin portal access are listed, whether published or not.
Select a Report
Use the Search field to search for forms by title and description. Use the drop-down lists to filter forms by category and approval (if enabled).
Select the form Title to open the Responses report page. If form approval is enabled, click pending, approved, or rejected responses to open the report page with only those records that are in the selected response status.
Configure the Report
Use the Response Report options to configure and save your report.
Switch between seeing the latest response to the form on the student or staff record, all responses, or responses to a collection table.
Show by Collection Table is available on forms containing Collection Tables or Enhanced Collection Tables. Selecting this option allows you to select which collection table you would like to see responses for. Collection table elements can be added to the report by clicking the Add Column button and changing the Form Elements drop-down to Collection Table Elements.
Filters by approval status. Available on forms for which approval is enabled.
This drop-down allows you to:
Filters responses to show only those submitted during the entered date range with the option to include archived responses.
Run the report for all schools or a selection of schools.
+ Add Column
Click to choose the form elements, PowerSchool fields, or Collection Table elements to display as columns on your report. Elements are named based on the Title property and ordered by their appearance on the form. Only input elements that store data are available to be added to the report.
Runs the report with the current selections (version 20.11.4 and above).
Saves the current layout of the report, including columns and filters. One layout can be saved per form per user per browser.
Revert to saved report
Returns the form’s layout to the last saved layout.
Removes all added columns and resets filters to return the report to the default layout.
Run the Report
- Click Generate Report to run the report. If a Current Selection is set on the Start Page, the report is run for only those records.
- Click the name under the Person column to display the values in the response.
- Click the number under the Student or Teacher Number column to bring up the form that was submitted. This form can be used to approve or reject the submission as part of the approval process.
After you run the report, additional options appear to interact with the response data.
Show or hide the report’s page navigation.
Toggle between the default horizontal view or a vertical view.
Select which standard or added columns to display.