Ecollect Forms/Enrollment Express 23.11.0.0

PowerSchool Ecollect Forms/Enrollment Express version 23.11.0.0 is available as of 11/5/2023.

In preparation for the forthcoming contact sequencing updates within PowerSchool SIS version PS_23.9.0.0, the Ecollect/Forms Enrollment Express team has made coinciding changes. These enhancements will be released in Ecollect Forms/Enrollment Express version EEC_23.9.0.0.
It is strongly recommended that customers proceed with upgrading their Ecollect Forms/ Enrollment Express software to version EEC_23.9.0.0 either before or at the same general time as upgrading PowerSchool SIS to version PS_23.9.0.0. This will prevent any potential issues related to contacts, form submission, and form approval.

Enhancements

Product Area

Description

Admin – Student Enrollment Status After Approval via SIS Pre-Registration

You now have the ability to customize student enrollment statuses within the system. When a pre-registration form submission receives approval, the student's enrollment status is automatically determined based on the configured settings.

To make these adjustments, follow these steps:

Navigate to System Management, then to Enrollment Express. Select Manage Student Enrollment Status.
From the Manage Student Enrollment Status page, you will have three enrollment status options: Dynamic, Pre-Registered, and Active. Dynamic is the default choice. You can modify this selection and submit changes.

If Dynamic is selected, a student’s enrollment status is now determined by the Years and Terms configuration in the district setup.

When a parent submits a Pre-registration form with an entry date within the current term and:

the submission is approved and a new student is created, the student is enrolled with an Active enrollment status.
the submission is approved and the student is merged with an inactive or transferred-out student record, the student’s enrollment status is changed to Active.

When a parent submits a Pre-registration form with an entry date for a future term and:

the submission is approved and a new student is created, the student is enrolled with a Pre-Registered enrollment status.
the submission is approved and the student is merged with an inactive or transferred-out student record, the student’s enrollment status is changed to Pre-Registered.

If Pre-Registered is selected, then regardless of the Entry Date in the submission and District Terms configuration:

When the submission is approved and a new student is created, the student is enrolled with a Pre-Registered enrollment status.
When the submission is approved and the student is merged with an inactive or transferred-out student record, the student’s enrollment status is changed to Pre-Registered.

If Active is selected, then regardless of the Entry Date in the submission and District Terms configuration:

When the submission is approved and a new student is created, the student is enrolled with an Active enrollment status.
When the submission is approved and the student is merged with an inactive or transferred-out student record, the student’s enrollment status is changed to Active.

Resolved Issues

Product Area	Description	Reference
Admin - Race Decline to Specify	When the administrator updated the label text within the ‘Race Decline to Specify' section of the PS SIS Federal Ethnicity and Race Settings page, Ecollect Forms/Enrollment Express failed to incorporate the updated text in the Race field. Instead, the 'Decline To State’ option was hard-coded within the Race field drop-down. This issue is now resolved.	EEC-17787
Admin - SIS Pre-Registration Student Enrollment Status	When the administrator approved pre-registration for students using a Firefox browser, an issue arose where students were incorrectly enrolled as Active, despite their entry date being in the future. This issue is now resolved.	EEC-17372
Teacher - Filter Responses in Teacher Reports	On the teacher portal within Form Report/Chart, the ‘Filter Responses’ page did not filter responses as expected. This issue has been resolved.	EEC-16985