Calendar

Use Calendar Setup to view, edit, or set up your school's calendar for the current academic year. At the top of the page, the system displays the month you are currently viewing and the six months before and after it. While your school calendar displays information regarding when school is in session for users, the system uses the calendar and the prerequisites you define to calculate your school's ADA/ADM statistics that you report to your state.

Prerequisites

• Set up years and terms.

• Set up periods and days, either when setting up years and terms or by committing a master schedule.

• Set up attendance conversions.

• Set up bell schedules.

Set Up Calendar

Before the start of a school year, define each field for each date in that year. During the school year, you might need to edit or update your school's calendar. For example, at the beginning of the year, assume you define a normal bell schedule for January 5. On that date, a snowstorm causes a two-hour delay and students are not able to make it to their first two periods. You can change the bell schedule and membership value you originally defined for the date and enter a note to explain the circumstances. By changing the bell schedule for that day, you can either remove the first two periods from that day or shorten all the periods for the day.

1. On the start page, choose School under Setup in the main menu. 

2. Under Calendaring, click Calendar Setup. 

3. Click a month to view its calendar.

4. Enter information in the fields.

5. Repeat the previous step for each date needing schedule definition.

6. Click Submit. 

Edit a Calendar

1. On the start page, choose School under Setup in the main menu. 

2. Under Calendaring, click Calendar Setup. 

3. Click a month to view its calendar.

4. Edit the information as needed.

5. Repeat the previous step for each date that needs editing.

6. Click Submit.

Verify the Number of School Days in a Term

1. On the start page, choose School under Setup in the main menu. 

2. Under Calendaring, click Calendar Setup.

3. Click a month to view its calendar.

4. Click Verify # of school days in the current term.

Display Days not in Session in Mobile Apps

Display days not in session in the Parent and Student Mobile apps.

1. On the start page, choose School under Setup in the main menu. 

2. Under Calendaring, click Calendar Setup.

3. Click a month to view its calendar.

4. Deselect the In Sess checkbox for the applicable day or days.

5. Select a type from the Type pop-up menu.

6. Enter further information in the Note field, if applicable. 

7. Click Submit. In order for Not in Session days to appear in the Parent and Student Mobile apps, a Type must be selected, and the In Sess checkbox must be deselected. It is also a good idea to add a descriptive note to the day to let parents and students know why school is not in session.

Set Up Bell Schedules

Set up bell schedules to correlate periods with the times that the periods meet and to determine which periods are taught on which calendar days. When setting up your school calendar, you can associate different bell schedules to different days of the year. For example, set up a bell schedule called Assembly, where each period meets for a shorter amount of time to accommodate a school event that day.

You must first set up attendance conversions to properly calculate attendance.

Do not set up bell schedules until after you commit your master schedule. If you set up bell schedules and then re-commit a master schedule, the bell schedules lose their references to the schedule periods. Without this reference, you cannot take attendance. For more information about committing your master schedule, see When to Commit the Master Schedule.

1. On the start page, choose School under Setup in the main menu.

2. Under Calendaring, click Bell Schedules.

3. Click New. 

4. Enter a name for the bell schedule. For example, enter H or Half for half-day schedules.

5. Choose the attendance conversion from the pop-up menu. The number of periods in the attendance conversion must not exceed the number of periods in the bell schedule.

6. Click Submit. 

Edit Bell Schedules

1. On the start page, choose School under Setup in the main menu. 

2. Under Calendaring, click Bell Schedules.

3. Click the name of the bell schedule you want to edit. 

4. Edit the information as needed.

5. Click Submit. 

Set Up Bell Schedule Items

Bell schedule items indicate the start and end times for each period, which can be used to calculate daily attendance and average daily attendance. All periods used for scheduling purposes must have an associated bell schedule.

1. On the start page, choose School under Setup in the main menu.

2. Under Calendaring, click Bell Schedules. 

3. Click Edit Schedule next to the bell schedule you are working with. 

4. Click New. 

5. Edit information in the fields.

6. Click Submit. 

View Bell Schedule Items

1. On the start page, choose School under Setup in the main menu. 

2. Under Calendaring, click Bell Schedules. Day Part only appears if Day Part Attendance is enabled. For more information, see the State and Provincial Reporting Day Part Attendance Setup Guide.

Edit Bell Schedule Items

1. On the start page, choose School under Setup in the main menu.

2. Under Calendaring, click Bell Schedules. 

3. Click Edit Schedule next to the bell schedule you are working with. 

4. Click the period number for the bell schedule item you want to edit.

5. Edit the information as needed.Set Up Bell Schedule Items

6. Click Submit.

Delete Bell Schedule Items

1. On the start page, choose School under Setup in the main menu. 

2. Under Calendaring, click Bell Schedules.

3. Click Edit Schedule next to the bell schedule you are working with. 

4. Click the period number for the bell schedule item you want to delete. 

5. Click Delete.

6. Click Confirm Delete.