Mailing Labels

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Use mailing label reports to generate mailing labels to put on envelopes or letters. Include names, addresses, ID numbers, passwords, or even bar codes. For example, create mailing labels with barcodes of students' lunch ID numbers to include on laminated lunch cards. For more information, see Publish Lunch ID Numbers.

Open a Mailing Label Preview Page

When creating mailing labels, you should preview them often as you work. Before you create or edit mailing labels, open a preview page.

1. On the start page, search for and select a group of students. A list of students appears in the Current Student Selection section. For more information, see Select a Group of Students.
2. Choose System Reports under Reports in the main menu. The Reports page appears.
3. Click the Setup tab. The Report Setup page appears.
4. Click Mailing Labels. The Mailing Labels page appears.
5. Click Print. Leave the Print Mailing Labels page open as you work with mailing labels. You will return to it to review the template as you work. Within other instructions, this page is referred to as the preview page.

Add a Mailing Label Layout

1. On the start page, choose System Reports under Reports in the main menu. The Reports page appears.
2. Click the Setup tab. The Report Setup page appears.
3. Click Mailing Labels. The Mailing Labels page appears.
4. Click New. The New Mailing Label Layout page appears.

5. Use the following table to enter information in the fields:

   Field	Description
   Layout Name	Enter the name of the mailing label layout.
   Table	Choose the table used for the mailing label data from the pop-up menu.
   Font	Choose the mailing label font from the pop-up menu.
   Font Size	Enter the font size for the mailing label in points. Note: One point is 1/72 of an inch.
   Line Height	Enter the height for the space between lines on the mailing label in points. Note: One point is 1/72 of an inch.
   Page Left Margin	Enter the size of the left page margin in inches.
   Page Top Margin	Enter the size of the top page margin in inches.
   Label Width	Enter the width of the individual mailing labels in inches.
   Label Height	Enter the height of the individual mailing labels in inches.
   How Many Columns of Labels	Enter how many columns of mailing labels print per page.
   How Many Rows of Labels	Enter how many rows of mailing labels print per page.
   Space Between Each Column	Enter the amount of space between columns of mailing labels on the page in inches.
   Space Between Each Row	Enter the amount of space between rows of mailing labels on the page in inches.
   Horizontal Padding For Label Text	Enter the amount of space from the sides of a mailing label to the text.
   Vertical Padding For Label Text	Enter the amount of space from the top and bottom of a mailing label to the text.
   Label Content	Enter the content of the mailing label. In addition to standard text, you can include HTML tags, PowerSchool fields and PowerSchool data codes. To insert a PowerSchool field into this field: Click Fields to view a list of PowerSchool fields. The Fields pop-up appears. To narrow the list of fields, enter one of more search terms in the Filter field. Otherwise, leave blank. Click the field you want to add. The Fields pop-up closes and the selected field appears.
   Make this label accessible to	Select which PowerSchool users can use the mailing label: users at all schools [on the server] only users at [selected school]
   Teachers can print?	Select the checkbox if you want teachers to be able to print this mailing label.

6. Click Submit. The Mailing Labels page appears. To print mailing labels, see Print Mailing Labels.

Edit a Mailing Label Layout

1. On the start page, choose System Reports under Reports in the main menu. The Reports page appears.
2. Click the Setup tab. The Report Setup page appears.
3. Click Mailing Labels. The Mailing Labels page appears.
4. Click the mailing label layout you want to edit. The Edit Mailing Label Layout page appears.
5. Edit the report card to meet your needs and specifications. For more information, see Add a Mailing Label Layout.
6. Click Submit. The Mailing Labels page appears. To print mailing labels, see Print Mailing Labels.

Delete a Mailing Label Layout

1. On the start page, choose System Reports under Reports in the main menu. The Reports page appears.
2. Click the Setup tab. The Report Setup page appears.
3. Click Mailing Labels. The Mailing Labels page appears.
4. Click the mailing label layout you want to delete. The Edit Mailing Label Layout page appears.
5. Click Delete.
6. Click Confirm Delete. The Selection Deleted page appears.