Grade and Gradebook Reports

On this page:

Use gradebook reports to determine the class rank or the number of students in a class that received a specified grade.

Class Ranking Report

This report provides the class rankings at your school so that you can determine the top students for each class level.

1. On the start page, choose System Reports under Reports in the main menu.
2. On the System tab, click Class Ranking.

3. Use the following table to enter information in the fields:

   Field	Description
   Grade Level	Choose the grade level to scan from the pop-up menu.
   Class Rank Method	Choose from the pop-up menu the GPA calculation method to use for the class ranking.
   Display GPAs	To scan only a range of GPAs, enter the range in the fields.
   Display Percentiles	To scan a range of grade percentiles, enter the range in the fields.

4. Click Submit. 
   Proceed by printing the report from your Web browser or saving it to another application. For more information, see Run, Print, and Save Reports.

Grade Count By Teacher Report

Like the Grade Count report, the Grade Count By Teacher report also displays how many times each letter grade occurred for the group during current or past terms. The only difference is that this report restricts the results to a single teacher.

1. On the start page, choose System Reports under Reports in the main menu. 
2. On the System tab, click by Teacher next to Grade Count. 

3. Use the following table to enter information in the fields:

   Field	Description
   Scan by student	Select an option to scan either the selected students or all currently enrolled students.
   Scan by teacher	Choose the teacher to scan from the pop-up menu. Note: For a staff member to appear in this pop-up menu, the Staff Status field (accessible via Start Page > Staff > Select A Staff Member > Edit Information) must be set to Teacher.
   Scan	Select an option to indicate which grades to scan: current grades historical grades (If you select this option, enter the store code for which you want to scan, such as Q2)

4. Click Submit. 
   Proceed by printing the report from your Web browser or saving it to another application. For more information, see Run, Print, and Save Reports.

Grade Count Report

This report displays how many times each letter grade occurred for the selected group during current or past terms.

1. On the start page, choose System Reports under Reports in the main menu. 
2. On the System tab, click Grade Count. 
3. Select an option to indicate which grades to scan:
   • current grades
   • historical grades (If you select this option, enter the store code for which you want to scan, such as Q2)
4. Click Submit. 
   Proceed by printing the report from your Web browser or saving it to another application. For more information, see Run, Print, and Save Reports.

Grades Distribution Report

The Grades Distribution report identifies trends in instruction, grading and assessment. The report helps determine the validity and consistency of grading practices within the school.

1. On the start page, choose System Reports under Reports in the main menu. 
2. On the System tab, click Grades Distribution. The upper portion of the page displays the report's name, version number, description, and any comments.

3. Use the following table to enter information in the fields:

   Field	Description
   Processing Options	Select a time to run the report: Choose In Background Now to execute the report immediately in the background. Choose ASAP to execute the report in the order it is received in the Report Queue. Choose At Night to execute the report during the next evening. Choose On Weekend to execute the report during the next weekend. Choose On Specific Date/Time to execute the report on the date and time specified in the Specific Date/Time fields. After submitting this report, it will be processed in the report queue. On the navigation bar, click the Report Queue button. The Report Queue - My Jobs page displays all your reports.
   Data to be filled	In this section, select the checkbox next to the following filter fields to save the settings as defaults. From the pop-up menu, choose Set All to select all checkboxes and Reset All to remove all checkboxes next to the following fields.
   Report By	From the pop-up menu, choose whether to run an overview report or to run the report by course, teacher, department, credit type, or student.
   Grades to Scan	From the pop-up menu, choose whether to scan current grades or historical grades.
   Distribute Grades By	From the pop-up menu, choose whether to distribute grades by letter grade or percentages.
   Distribution Display	Determine the headings that appear at the top of each view. For example, enter A, B, C, D, F or 60, 70, 80 in the text box to facilitate distributing the grades or percentages. All scores that do not fall into a letter grade or percentage range will go into a column named Other.
   Cutoff Percent for Pass/Fail	If distributing grades by percentages, enter a percent to determine the difference between a passing grade and a failing grade. For example, enter 65 in this box, and any percentage 64 or below displays as a failing grade.
   Passing Grades	If distributing grades by letter grades, enter all letter grades that comprise a passing score, such as A,B,C,D.
   Failing Grades	If distributing grades by letter grades, enter all letter grades that comprise a failing score, such as F.
   Term	If distributing grades by historical grades, choose from the pop-up menu the term for distributing historical grade information.
   Store Codes	If distributing grades by historical grades, enter the applicable store code for the historical grade.

4. Click Submit. 
5. Click View once the report is completed.
   Note: Click Refresh to update the status of the report.
   The report appears. Thoroughly review it to verify that the formatting and content are correct. If the report provides the data you need and is formatted properly, print it from this page or save it to another application. For more information, see Run, Print, and Save Reports.

Graduation Progress Report (Legacy)

This report provides the graduation progress of the selected students.

1. On the start page, choose System Reports under Reports in the main menu. 
2. On the System tab, click Graduation Progress Report (Legacy) (PDF). 
3. Select which students to include in the report:
   • All students
   • The selected [x] students only

   • Only these grade levels (enter the grade levels in the blank field, separated by commas)

4. Click Submit. 
5. Click View once the report is completed.
   Note: Click Refresh to update the status of the report.
   The report appears. Thoroughly review it to verify that the formatting and content are correct. If the report provides the data you need and is formatted properly, print it from this page or save it to another application. For more information, see Run, Print, and Save Reports.

Honor Roll Report

This report provides honor roll calculations for a group of students. The report displays all honor rolls the students have received, even if the honor roll was received in another school.

1. On the start page, choose System Reports under Reports in the main menu. 
2. On the System tab, click Honor Roll. 

3. Use the following table to enter information in the fields:

   Field	Description
   Which Students	Select the option to identify the students for whom you want to calculate honor roll information: [selected student] The selected [x] students only All [x] currently enrolled students
   Report Title	Enter the name for this honor roll report.
   Honor Roll Method	Choose the honor roll method you want to calculate from the pop-up menu. Specify a single honor roll method or all honor roll methods.
   Store Code	Enter the store code for which you want to run the report. Leave this field blank to list all store codes.
   School Year	Enter the school year for which you want to run the report. Only honor roll records stored during the single school year specified will be listed. Leave this field blank to list only records from the current school year.
   Historical Grade Level	Enter the grade level for which you want to run the report. Only honor roll records the student earned while at the single grade level specified will be listed. Leave this field blank to list all grade levels.

4. Click Submit. The Honor Roll report displays the report title and the following information:
   • Student name (click to view the student pages for that student)
   • Student number
   • Grade level
   • Honors level
   • Grade point average

Teacher Gradebooks Reports

This report prints assignment information from teachers' PowerSchool SIS Teacher data files for the specified period.

1. On the start page, choose System Reports under Reports in the main menu. 
2. On the System tab, click Teacher Gradebooks. 

3. Use the following table to enter information in the fields:

   Field	Description
   Print Gradebooks for	Select the teacher whose attendance records you want to scan. Press and hold COMMAND (Mac) or CONTROL (Windows) to select multiple teachers. Note: For a staff member to appear in this list, the Staff Status field, which is accessible via Start Page > Staff > Select A Staff Member > Edit Information, must be set to Teacher.
   For classes during this term	The selected term appears.
   Meetings	Select the checkboxes to indicate the meetings to be scanned.
   Don't print classes that	Select the checkboxes to exclude classes that have no students or have no assignments. You can also select both or neither of the checkboxes.
   Only assignments in this Date Range	To limit the report to assignments within a specific date range, select the checkbox and enter the date range in the fields using the format mm/dd/yyyy or mm-dd-yyyy. If you do not use this format, an alert appears. If you submit the date with an incorrect format, the date field is submitted as a blank entry.
   Assignment header	Select the content to include in the header for the assignments: Print Assignment Name and Date Due Print Assignment Key
   Print in name column	Select the content to include in the column for students: Student Name Student Number
   Print Final Grades	Enter a comma-separated list of grading terms to print (optional), such as Y1,S1,Q1,T1. If you enter grades, select either the Letter Grade, Percent, or both checkboxes to determine how the final grades appear.
   Print which assignment score?	Select an option to determine how assignment scores appear: Point Value Percent Letter Grade
   Scores Listing Font	Choose the scores listing font from the pop-up menu.
   Scores Listing Style	Enter the scores listing font size and line height in points. Note: One point equals 1/72 of an inch. Select the formatting checkboxes you want to use. For example, select the Bold checkbox to bold the scores listing.
   Horizontal Cell Padding	Enter the amount of space from the sides of the cells to the text in points. Note: One point equals 1/72 of an inch.
   Student Name Column Width	Enter the width of the student name column in inches.
   Assignment Column Width	Enter the width of the assignment column in inches.
   Background row shading	Enter a percentage to determine the shade of the rows.
   Page Size	Choose from the pop-up menu the size of the paper on which you want to print this report. To enter a custom size, enter the horizontal and vertical page measurements in the Custom Size fields.
   Margins	Enter the size of the margins in inches.
   Orientation, Scale	Choose the page layout from the pop-up menu. Portrait is a vertical page, and Landscape is a horizontal page. Scale is the finished size of the report. Fit more on a page by reducing it by a percentage, but remember to leave it as large as possible for easier viewing.
   Watermark text	To print text as a watermark on each page of the report, use the pop-up menu to either choose one of the standard phrases or choose Custom and enter the text you want to print as a watermark in the field.
   Watermark mode	Use the pop-up menu to determine how you want the text to print. Watermark prints the text behind objects on the report, while Overlay prints the text over objects on the report.
   When to print	To run this report, select a time to start it: ASAP: Execute immediately. At Night: Execute during the next evening. On Weekend: Execute during the next weekend. On Specific Date/Time: Execute on the date and time specified in the following fields using the format mm/dd/yyyy or mm-dd-yyyy. If you do not use this format, an alert appears. If you submit the date with an incorrect format, the date field is submitted as a blank entry.

4. Click Submit. 
5. Click View once the report is completed.
   Note: Click Refresh to update the status of the report.
   The report displays assignments and grades for the selected dates in the selected classes. Thoroughly review it to verify that the formatting and content are correct. If the report provides the data you need and is formatted properly, print it from this page or save it to another application. For more information, see Run, Print, and Save Reports.