Build the Master Schedule Reports
On this page:
PowerSchool includes a number of reports that help you evaluate a completed master schedule. Use these reports to determine whether maximum enrollment parameters need to be increased, the teachers are correctly scheduled, and the system scheduled courses in rooms and their facilities at the correct times.
The following reports are specific to the second part of the master schedule process, build the master schedule, and relate to the master schedule, student course requests, rooms, schedules, and students.
Run the Alternate Request Report
Use the Alternate Request report to list the number of course requests made by a student and whether or not the student was scheduled in his or her requested course. The report separates the requests by course and alternate course.
- On the start page, choose PowerScheduler under Applications in the main menu. The Scheduling page appears.
- Under Tools, choose Reports from the PowerScheduler menu. The Scheduling Reports page appears.
Click Alternate Request Report.
Use the following table to enter information in the fields:
Field
Description
Students to Include
Number of students included in scheduling for next year. If a student or group of students have been selected, choose to run the report for only that student selection or for all students.
In the Include Only In Grades field, enter the numbers of the grade levels you want to include in this report (optional).
Report Output Locale
Select the locale from the pop-up menu. The report output will be in the language associated with the locale. For more information, see Report Output Locale.
Click Submit. The Requests By Student page displays the following information
Field
Description
Student Name
The name of the student.
Requests
The names and numbers of the requested courses.
Scheduled Alternates
The names and numbers of the scheduled alternate courses.
Scheduled
An X next to a course indicates that the student was scheduled in that course.
Run the Master Schedule Report
Use the Master Schedule report to evaluate the schedule the system built. View the master schedule for all teachers for all periods. The first time you display the master schedule after creating or modifying it, the Master Schedule Preferences page appears. For more information, see Modify Master Schedule Preferences.
- On the start page, choose PowerScheduler under Applications in the main menu. The Scheduling page appears.
- Under Tools, choose Reports from the PowerScheduler menu. The Scheduling Reports page appears.
- Click Master Schedule. The Master Schedule page appears.
Depending on your preferences, the report may display the teacher's name, the selected day, and the following information for each period:
- Name of the course assigned to a teacher
- Course number.Section number (click to view that section's Edit Section page)
- Number of students scheduled for this section (click to view the class roster)
- Maximum enrollment of this section
- Room number
- Expression, which is the combination of periods and days
- Term
Run the Master Schedule (PDF) Report
Use the Master Schedule PDF report to generate a PDF of the master schedule. View the master schedule for all teachers for all periods. The first time you display the master schedule after creating or modifying it, the Master Schedule Preferences page appears. For more information, see Modify Master Schedule Preferences.
- On the start page, choose PowerScheduler under Applications in the main menu. The Scheduling page appears.
- Under Tools, choose Reports from the PowerScheduler menu. The Scheduling Reports page appears.
- Click Master Schedule (PDF). The Master Schedule PDF page appears.
Use the following table to enter information in the Master Schedule Options fields:
Field
Description
Periods
Select the checkboxes to indicate which periods to display on the master schedule. To display all periods, select the All Periods checkbox.
Days
Select the checkboxes to indicate which days to display on the master schedule. To display all days, select the All Days checkbox.
Credit Type
Enter the credit type to indicate which credit type to display on the master schedule, such as MATH. To display all credit types, do not enter anything in the field.
Rooms
Select the rooms to display on the master schedule. Press and hold COMMAND (Mac) or CONTROL (Windows) to make multiple selections. Select All Rooms to display all rooms.
Teachers
Select the teachers to display on the master schedule. Press and hold COMMAND (Mac) or CONTROL (Windows) to make multiple selections. Select All Teachers to display all teachers.
Sort By
Select a sort order option for the master schedule:
Teacher
Credit Type
Department
Room
Report Output Locale
Select the locale from the pop-up menu. The report output will be in the language associated with the locale.
Use the following table to enter information in the Printing Options fields:
Field
Description
Period/Day orientation
Select an option to determine which axis should display periods and which axis should display days:
- Periods across the top
- Days across the top
Heading Font
Choose the heading font from the pop-up menu.
Size, line height, style
Enter the heading font size and line height in points. One point equals 1/72 of an inch.
Select the formatting checkboxes you want to use. For example, select the Bold checkbox to bold the heading.
Print Heading On
Choose the page on which to print the heading from the pop-up menu.
Column Title Font
Choose the column title font from the pop-up menu.
Size, line height, style
Enter the column title font size and line height in points. One point equals 1/72 of an inch.
Select the formatting checkboxes you want to use. For example, select the Bold checkbox to bold the column title.
Print Column Titles On
Choose from the pop-up menu the page on which to print the column titles:
- All pages
- First page
- Do not print column titles
Body Font
Choose from the pop-up menu the font for the body of the report.
Size, line height, style
Enter the body font size and line height in points. One point equals 1/72 of an inch.
Select the formatting checkboxes you want to use. For example, select the Bold checkbox to bold the body.
Cell padding (points)
Enter the width of each cell and the amount of space from all sides of the cells to the text in points. One point equals 1/72 of an inch.
Page size
Choose from the pop-up menu the size of the paper on which you want to print this report. To enter a custom size, enter the horizontal and vertical page measurements in the Custom Size fields.
Margins (inches)
Enter the size of the margins in inches.
Orientation, Scale
Choose the page layout from the pop-up menu. Portrait is a vertical page; Landscape is a horizontal page.
Scale is the finished size of the report. Fit more on a page by reducing it by a percentage, but remember to leave it as large as possible for easier viewing.
Watermark Text
To print text as a watermark on each page of the report, use the pop-up menu to either choose one of the standard phrases or choose Custom and enter the text you want to print as a watermark in the field.
Watermark Mode
Use the pop-up menu to determine how you want the text to print. Watermark prints the text behind objects on the report, while Overlay prints the text over objects on the report.
When to print
Select a time to run the report:
- ASAP: Execute immediately.
- At Night: Execute during the next evening.
- On Weekend: Execute during the next weekend.
- On Specific Date/Time: Execute on the date and time specified in the following fields.
- Click Submit. The report queue appears.
- Click View once the report is completed.
Note: Click Refresh to update the status of the report.
The page displays a PDF file of the report. Thoroughly review it to verify that the formatting and content are correct. If the report provides the data you need and is formatted properly, print it from this page or save it to another application.
Run the Master Schedule List Report
Use this report to display the master schedule with filters. For example, filter the report to show the master schedule for a certain credit type, room, and teacher.
- On the start page, choose PowerScheduler under Applications in the main menu. The Scheduling page appears.
- Under Tools, choose Reports from the PowerScheduler menu. The Scheduling Reports page appears.
- Click Master Schedule List. The Master Schedule List page appears.
Note: The first time you display the master schedule after creating or modifying it, the Master Schedule Preferences page appears. Use this page to filter information that appears on the master schedule page. To change your preferences after running the report, click Show Preferences at the bottom of the master Schedule List page. For more information, see Modify Master Schedule Preferences. Use the following table to filter information:
Note: Click the arrow to expand this section. Click the arrow again to collapse this section.
Field
Description
Filter
- Enter search criteria in the Search field.
- To filter by columns:
- Click +.
- From the first pop-up menu, choose one of the following:
- Course Name
- Expression
- Max
- Number.Section
- Section #
- Room
- Section Type
- Students
- Teacher Department
- Teacher Name
- Team
- Term
- From the second pop-up menu, choose the appropriate comparator:
- contains
- contains all
- contains any
- does not contain
- is empty
- starts with
- starts with any
- Enter search criteria in the search field.
Note: Use a comma-separated list for multiple values. If contains is selected, only one value may be entered. If is empty is selected, no value may be entered. - Click Apply. The page refreshes and display filtered results.
Note: The Filter (0) header refreshes and displays the number of applied filters. In addition, the header displays the fields being used to filter results.
Note: Click the name of a column to sort by that column in ascending order. Click again to sort in descending order.
- To add another filter, click + and repeat Step 1.
Note: The + appears shaded if all filters have been added. - To delete a filter, click - next the filter.
- Click Apply. The page refreshes and display filtered results.
Note: To remove all filter selections, click Clear.
Note: Click the number in the Students column to view the class roster for the section.
- Click the number in the Section # column for the section you want to edit. The Edit Section page appears.Note: Click the number in the Students column to view the class roster for the section.
- Enter information as needed. For field descriptions, see Add a Section.
- Click Submit. The Sections page for the selected course appears.
The master schedule list displays the course and section numbers, course name, schedule expression, term, teacher name, teacher department, room number, number of students enrolled, and maximum enrollment for each course section.
Run the Non-Scheduled Course Requests Report
Use the Non-Scheduled Course Requests report to view for each course the students whose course requests could not be honored during the scheduling process. This information can help you determine if you need to ease course maximum restrictions, add more course sections, or update a student's course requests.
- On the start page, choose PowerScheduler under Applications in the main menu. The Scheduling page appears.
- Under Tools, choose Reports from the PowerScheduler menu. The Scheduling Reports page appears.
Note: To exclude alternate requests, click Exclude Alternates below the report name. - Click Non-scheduled Course Requests. The Non-Scheduled Course Requests page appears.
Use the following table to enter information in the fields:
Field
Description
Students to Include
Number of students included in scheduling for next year. If a student or group of students have been selected, choose to run the report for only that student selection or for all students.
In the Include Only In Grades field, enter the numbers of the grade levels you want to include in this report (optional).
Exclude Alternates
Select Yes from the pop-up menu to exclude alternate requests.
Report Output Locale
Select the locale from the pop-up menu. The report output will be in the language associated with the locale. For more information, see Report Output Locale.
Click Submit. The report displays the following information:
Field
Description
Course Number
The course number.
Note: Alternate course requests are noted with (Alt).
Course Name
The course name.
Note: Alternate course requests are noted with (Alt).
Student Number
The number of the requesting student that was not scheduled in this course.
Student Name
The name of the requesting student that was not scheduled in this course.
Run the Non-Scheduled Student Requests Report
Use the Non-Scheduled Student Requests report to determine which course requests have not been satisfied on a student-by-student basis. The information can help you decide if you need to ease course maximum restrictions or update a student's course requests.
- On the start page, choose PowerScheduler under Applications in the main menu. The Scheduling page appears.
- Under Tools, choose Reports from the PowerScheduler menu. The Scheduling Reports page appears.
Note: To exclude alternate requests, click Exclude Alternates below the report name. - Click Non-scheduled Student Requests. The Non-Scheduled Student Requests page appears.
Use the following table to enter information in the fields:
Field
Description
Students to Include
Number of students included in scheduling for next year. If a student or group of students have been selected, choose to run the report for only that student selection or for all students.
In the Include Only In Grades field, enter the numbers of the grade levels you want to include in this report (optional).
Exclude Alternates
Select Yes from the pop-up menu to exclude alternate requests.
Report Output Locale
Select the locale from the pop-up menu. The report output will be in the language associated with the locale. For more information, see Report Output Locale.
Click Submit. The report displays the following information:
Field
Description
Student Number
The number of the requesting student that was not scheduled in this course.
Student Name
The name of the requesting student that was not scheduled in this course.
Course Number
The course number.
Note: Alternate course requests are noted with (Alt)Course Name
The course name.
Note: Alternate course requests are noted with (Alt).
Run the Non-Scheduled Student Requests for Scheduled Courses Report
Use the Non-Scheduled Student Requests for Scheduled Courses report to determine which requests for scheduled courses have not been satisfied on a student-by-student basis.
- On the start page, choose PowerScheduler under Applications in the main menu. The Scheduling page appears.
- Under Tools, choose Reports from the PowerScheduler menu. The Scheduling Reports page appears.
Note: To exclude alternate requests, click Exclude Alternates below the report name. - Click Non-scheduled Student Requests for Scheduled Courses. The Non-Scheduled Student Requests for Scheduled Courses page appears.
Use the following table to enter information in the fields:
Field
Description
Students to Include
Number of students included in scheduling for next year. If a student or group of students have been selected, choose to run the report for only that student selection or for all students.
In the Include Only In Grades field, enter the numbers of the grade levels you want to include in this report (optional).
Exclude Alternates
Select Yes from the pop-up menu to exclude alternate requests.
Report Output Locale
Select the locale from the pop-up menu. The report output will be in the language associated with the locale. For more information, see Report Output Locale.
Click Submit. The report displays the following information:
Field
Description
Student Number
The number of the requesting student that was not scheduled in this course.
Student Name
The name of the requesting student that was not scheduled in this course.
Course Number
The course number.
Note: Alternate course requests are noted with (Alt).Course Name
The course name.
Note: Alternate course requests are noted with (Alt).
Run the Room Schedule Report
Use the Room Schedule report to determine which courses are being taught in a particular room.
- On the start page, choose PowerScheduler under Applications in the main menu. The Scheduling page appears.
- Under Tools, choose Reports from the PowerScheduler menu. The Scheduling Reports page appears.
- Click Room Schedule. The Room Schedule page appears.
- Click Associate to select the number of the room you want.
- Select the Report Output Locale from the pop-up menu. The report output will be in the language associated with the locale. For more information, see Report Output Locale.
Click Submit. The report displays the following information:
Field
Description
Sec#
The section number of the course.
Expression
The period and days in which the course is taught.
Term
The term in which the course is taught.
Teacher
The name of the teacher instructing the course.
Course#
The course number.
Course
The course name.
Size
The number of students enrolled in the course. Click the number to display the class roster.
Run the Room Utilization Report
Use the Room Utilization report to verify that the system scheduled courses in the correct rooms, with the appropriate facilities, and at the correct times. You can also use this report to make sure that you correctly defined room capacities.
For each room, the system displays the courses that take place in the room by period. For each period, the system displays the number of available seats, scheduled students, and maximum seats.
- On the start page, choose PowerScheduler under Applications in the main menu. The Scheduling page appears.
- Under Tools, choose Reports from the PowerScheduler menu. The Scheduling Reports page appears.
- Click Room Utilization. The Room Utilization page appears.
- Click Associate to select the rooms that you want to display on the report.
- Select the Report Output Locale from the pop-up menu. The report output will be in the language associated with the locale. For more information, see Report Output Locale.
Click Submit. The report displays the following information:
Field
Description
Room
The room number and maximum seats for each room.
Day
The day the room is scheduled.
Terms
The terms that the room is scheduled.
Period
The course name, course and section number, teacher name, expression (period and day), term, number of taken seats, and number of seats available.
Run the Schedule Periods by Grade Report
Use the Schedule Periods by Grade report to view the number of students scheduled into courses by period, grade, and term.
- On the start page, choose PowerScheduler under Applications in the main menu. The Scheduling page appears.
- Under Tools, choose Reports from the PowerScheduler menu. The Scheduling Reports page appears.
- Click Schedule Periods By Grade. The Schedule Periods By Grade page appears.
- Select the Report Output Locale from the pop-up menu. The report output will be in the language associated with the locale. For more information, see Report Output Locale.
Click Submit. The report displays the following information:
Field
Description
Term
The term number.
Expressions
The period and day combination.
Grade [number]
The number of unscheduled students, scheduled students, and total number of students for this grade level.
Run the Schedule Course Enrollment Report
Use the Scheduled Course Enrollment report to view the number of seats available, requested, occupied, and vacant per course. The report also displays the number of unfilled student requests for each course.Run the Schedule Course Enrollment Report
- On the start page, choose PowerScheduler under Applications in the main menu. The Scheduling page appears.
- Under Tools, choose Reports from the PowerScheduler menu. The Scheduling Reports page appears.
- Click Schedule Course Enrollment. The Schedule Course Enrollment page appears.
- Select the Report Output Locale from the pop-up menu. The report output will be in the language associated with the locale. For more information, see Report Output Locale.
Click Submit. The report displays the following information:
Field
Description
Number
The course number.
Course Name
The course name.
Seats Available
The maximum enrollment for the course.
Primary Requests
The number of primary requests made for the course. Click the number to display the names of the students that requested the course. The Course detail page appears with the Primary Requests tab selected. To view other Course detail information, click a different tab.
Alternate Requests
The number of alternate requests made for the course. Click the number to display the names of the students that requested the course. The Course detail page appears with the Alternate Requests tab selected. To view other Course detail information, click a different tab.
Note: The Alt checkbox on the Requests page must be selected to indicate that the request is an alternate course request.
Seats Filled
The number of fulfilled requests for the course. Click the number to display the names of the students enrolled in the course. The Course detail page appears with the Seats Filled tab selected. To view other Course detail information, click a different tab.
Seats Vacant
The number of empty seats in the course.
Unfilled Primary Requests
The number of unfulfilled primary requests for the course. Click the number to display the names of the students that requested the course but are not enrolled in it. The Course detail page appears with the Unfilled Primary Requests tab selected. To view other Course detail information, click a different tab.
Run the Schedule Results by Grade Report
Use the Schedule Results by Grade report to view a summary of how many students in each grade were fully scheduled and not scheduled. To give you a better indication of the success of your schedule, run this report after loading student schedules but before working with individual students' scheduled.
- On the start page, choose PowerScheduler under Applications in the main menu. The Scheduling page appears.
- Under Tools, choose Reports from the PowerScheduler menu. The Scheduling Reports page appears.
- Click Schedule Results by Grade. The Scheduling Results By Grade page appears.
- Select the Report Output Locale from the pop-up menu. The report output will be in the language associated with the locale. For more information, see Report Output Locale.
Click Submit. The report displays the following information:
Field
Description
Students Scheduled
Next year's student grade level and the total number of students that submitted course requests for each grade level.
All Periods
When all periods are considered, the number and percentage of students in each grade that have a complete schedule and the number and percentage of students in each grade that do not have a complete schedule.
Core Periods
When only core periods are considered, the number and percentage of students in each grade that have a complete schedule and the number and percentage of students in each grade that do not have a complete schedule.
Core periods are those that are flagged as such and are those in which the school expects students to be scheduled.Requests Scheduled
Next year's student grade level and the total number of requests submitted by students for each grade level.
Including Alternates
When alternate course requests are considered, the number and percentage of students in each grade that have a complete schedule and the number and percentage of students in each grade that do not have a complete schedule.
Primary Requests Only
When only primary course requests are considered, the number and percentage of students in each grade that have a complete schedule and the number and percentage of students in each grade that do not have a complete schedule.