Activities Setup

On this page:

Create, modify, or delete the activities available to students in PowerSchool. You can also clear the values of the activities field for all students, such as at the end of each school year.

Add an Activity

Create an activity so that you and other users can add it to student records as needed. Indicate if the new activity affects all schools on your system or just your school. After adding an activity, you can add it to student records. For more information, see Add or Delete Activities on a Student Record.

1. On the start page, choose School under Setup in the main menu. 
2. Under General, click Activities Setup. 
3. Click New. 

4. Use the following table to enter information in the fields:

   Field	Description
   Activity Name	Enter the name of the activity.
   Student Field Name	Enter the activity's field name. Remember that spelling is important and that you must use underscores (_) rather than spaces between words.
   Activity Type	Choose on of the following types of activity from the pop-up menu: Academic Athletic Community Music
   Required	Select the checkbox if students are required to participate in this activity.
   This Activity Appears For	Select an option to display this activity for only the selected school or all schools on this server.

5. Click Submit. 

Edit an Activity

Changing an activity affects all PowerSchool users for your school or system. It does not change the activity's status on individual records, just the information about the activity on the PowerSchool system. After editing an activity, you can add it to student records. For more information, see How to Add or Delete Activities on a Student Record.

1. On the start page, choose School under Setup in the main menu.
2. Under General, click Activities Setup. 
3. Click the name of the activity you want to edit. 
4. Edit the information as needed. For field descriptions, see Add an Activity.
5. Click Submit. 

Delete an Activity

This action deletes the activity from your school or your system. It also deletes the activity from any student records that indicate participation in the activity.

Important: This action cannot be undone. Contact other users before deleting an activity from the PowerSchool system.

1. On the start page, choose School under Setup in the main menu.
2. Under General, click Activities Setup. 
3. Click the name of the activity you want to delete. 
4. Click Delete.
5. Click Confirm Delete.

Clear Activities for All Students

Clear the values of the activities field for all students. For example, clear the activities for all students at the end of each school year. This does not remove the activity from PowerSchool. To remove an activity, see Delete an Activity.

Note: This procedure may only be performed at the school level.

1. On the start page, choose System under Setup in the main menu. 
2. Under Data Management, click Clear Activities.
3. Select the checkboxes next to the activity for which you want to delete the values for all students in the selected school.
4. Click Submit.