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Staff Stored Searches

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Use stored searches to repeatedly search for groups of staff members. Set up and save the search or use a search that someone else has set up.

Create a Stored Staff Search

Create a new group of staff members for whom you and other users can search. To create a stored search that is similar to another stored search, copy a command string from another search and paste it into a new search group. You must then make the necessary changes or additions to the command string for the new group.

  1. On the start page, choose Staff Search under People in the main menu. 
  2. Click View Field List
  3. To narrow the list of fields, enter one of more search terms in the Filter field. Otherwise, leave blank.
  4. Click the field you want to add. The Field List pop-up closes and the selected field appears in the Search Staff field.
  5. Enter a field operator and value after the field in the Search Staff field.
  6. Click Stored Searches
  7. Click New
  8. Use the following table to enter information in the fields:

    Field

    Description

    Name

    Enter a name for the stored search.

    Search instructions

    Enter the field and field values determined in Step 2.

    Note: Use one command on each line. Field names must be entered exactly as they appear in the Staff Field List.

  9. Click Submit

Search for Staff Using Stored Searches

  1. On the start page, choose Staff Search under People in the main menu. 
  2. Click Stored Searches
  3. Click the Search icon next to the name of the stored search. The Group Staff Functions page appears and asks what to do with your selection. 

Edit Stored Staff Search Criteria

If you find that a search is not finding the correct staff members, there could be a problem with the search commands. On the other hand, perhaps the criteria for a specific group have changed. In either case, you must edit the search criteria.

Note: All PowerSchool users on your system will be impacted by your change. Contact other users before editing the criteria of a stored search.

  1. On the start page, choose Staff Search under People in the main menu. 
  2. Click View Field List
  3. To narrow the list of fields, enter one of more search terms in the Filter field. Otherwise, leave blank.
  4. Click the field you want to add. The Field List pop-up closes and the selected field appears in the Search Staff field.
  5. Enter a field operator and value after the field in the Search Staff field.
  6. Click Stored Searches
  7. Click the name of the stored search you want to edit. 
  8. Edit the information as needed
  9. Click Submit

Delete a Stored Staff Search

Remove a stored staff search that is no longer used.

Note: All PowerSchool users on your system will be impacted by your change. Contact other users before editing the criteria of a stored search.

  1. On the start page, choose Staff Search under People in the main menu. 
  2. Click Stored Searches
  3. Click the name of the stored search you want to delete. 
  4. Click Delete.
  5. Click Confirm Delete
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