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New Staff Members

In PowerSchool, system users are considered staff members. All PowerSchool system users must be added as staff members before you can assign security permissions. When adding new staff members, you can assign permissions, as needed. Additionally, you can assign permissions by user group or set permissions at the page level. For more information about assigning permissions by user group, see Group Security Permissions.

Add a New Staff Member

  1. On the start page, choose Staff Search under People in the main menu. 
  2. Click New Staff Entry
  3. Use the following table to enter information in the fields:




    Enter the user's last, first, and middle name.

    Preferred Name

    Enter the staff member's preferred name, such as a nickname.

    Email Address

    Enter the user's email address.


    Enter the user's user role or professional title.


    Choose Male or Female from the pop-up menu.


    Choose the user's ethnicity from the pop-up menu.


    Enter the user's identification number. This is a required field.


    Enter the user's homeroom number.


    The selected school appears.

    Lunch ID

    The user's PowerLunch identification number appears.

    Home Phone #

    The user's home telephone number appears.

    School Phone #

    The user's school telephone number appears.


    The user's address appears.

    City, State, Zip

    The user's city, state abbreviation, and postal code appear.


    The user's Social Security number appears.


    The user's birth date appears.

    Staff Type

    Choose the user's status from the pop-up menu. It is recommended that a status is assigned to each staff member. This makes searching for and selecting staff members more efficient.

  4. Click Submit. PowerSchool searches across all schools in the district for duplicate staff records based on matches found in the following fields:
    • Last Name
    • Teacher Number
    • Email Address
    • Lunch ID
    • Home Phone #
    • Lunch ID
    • SSN
    • Address (Street + City + State, or just Street + City if not State is entered)
    If there are no duplicate records matching that of the new staff record you are trying to create, the new record is created. Assign permissions to the new user. For more information, see Edit Security Permissions.
    If there are similar records to the one you are attempting to create, the Match Existing Teachers page allows you to check for duplicate records from a list:
    If the teacher's name appears on the page, click the name to add the teacher record to the current school.
    Note: If the teacher is found at the current school but marked inactive, the record will be made active.
    If the teacher's name is not found on the page, click Create New. Assign permissions to the new user. For more information, see Edit Security Permissions.
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