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Grade and Gradebook Reports

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Use gradebook reports to determine the class rank or the number of students in a class that received a specified grade.

Class Ranking Report

This report provides the class rankings at your school so that you can determine the top students for each class level.

  1. On the start page, choose System Reports under Reports in the main menu. The Reports page appears.
  2. On the System tab, click Class Ranking. The Class Ranking Report page appears.
  3. Use the following table to enter information in the fields:

    Field

    Description

    Grade Level

    Choose the grade level to scan from the pop-up menu.

    Class Rank Method

    Choose from the pop-up menu the GPA calculation method to use for the class ranking.

    Display GPAs

    To scan only a range of GPAs, enter the range in the fields.

    Display Percentiles

    To scan a range of grade percentiles, enter the range in the fields.

  4. Click Submit. The Class Ranking Report displays the rank number, student number, student name, grade point average, and class rank percentile for each student.
    Proceed by printing the report from your Web browser or saving it to another application. For more information, see Run, Print, and Save Reports.

Grade Count By Teacher Report

Like the Grade Count report, the Grade Count By Teacher report also displays how many times each letter grade occurred for the group during current or past terms. The only difference is that this report restricts the results to a single teacher.

  1. On the start page, choose System Reports under Reports in the main menu. The Reports page appears.
  2. On the System tab, click by Teacher next to Grade Count. The Grade Count page appears.
  3. Use the following table to enter information in the fields:

    Field

    Description

    Scan by student

    Select an option to scan either the selected students or all currently enrolled students.

    Scan by teacher

    Choose the teacher to scan from the pop-up menu.

    Note: For a staff member to appear in this pop-up menu, the Staff Status field (accessible via Start Page > Staff > Select A Staff Member > Edit Information) must be set to Teacher.

    Scan

    Select an option to indicate which grades to scan:

    • current grades
    • historical grades (If you select this option, enter the store code for which you want to scan, such as Q2)
  4. Click Submit. The resulting report lists the letter grades and how many times each grade occurs in the specified group for the chosen term and teacher.]
    Proceed by printing the report from your Web browser or saving it to another application. For more information, see Run, Print, and Save Reports.

Grade Count Report

This report displays how many times each letter grade occurred for the selected group during current or past terms.

  1. On the start page, choose System Reports under Reports in the main menu. The Reports page appears.
  2. On the System tab, click Grade Count. The Grade Count page appears, and the number of selected students appears in the Students To Scan field.
  3. Select an option to indicate which grades to scan:
    • current grades
    • historical grades (If you select this option, enter the store code for which you want to scan, such as Q2)
  4. Click Submit. The resulting report lists the letter grades and how many times they occur in the specified group for the chosen term.
    Proceed by printing the report from your Web browser or saving it to another application. For more information, see Run, Print, and Save Reports.

Grades Distribution Report

The Grades Distribution report identifies trends in instruction, grading and assessment. The report helps determine the validity and consistency of grading practices within the school.

  1. On the start page, choose System Reports under Reports in the main menu. The Reports page appears.
  2. On the System tab, click Grades Distribution. The Grades Distribution Report page appears. The upper portion of the page displays the report's name, version number, description, and any comments.
  3. Use the following table to enter information in the fields:

    Field

    Description

    Processing Options

    Select a time to run the report:

    • Choose In Background Now to execute the report immediately in the background.
    • Choose ASAP to execute the report in the order it is received in the Report Queue.
    • Choose At Night to execute the report during the next evening.
    • Choose On Weekend to execute the report during the next weekend.
    • Choose On Specific Date/Time to execute the report on the date and time specified in the Specific Date/Time fields.

    After submitting this report, it will be processed in the report queue. On the navigation bar, click the Report Queue button. The Report Queue - My Jobs page displays all your reports.

    Data to be filled

    In this section, select the checkbox next to the following filter fields to save the settings as defaults. From the pop-up menu, choose Set All to select all checkboxes and Reset All to remove all checkboxes next to the following fields.

    Report By

    From the pop-up menu, choose whether to run an overview report or to run the report by course, teacher, department, credit type, or student.

    Grades to Scan

    From the pop-up menu, choose whether to scan current grades or historical grades.

    Distribute Grades By

    From the pop-up menu, choose whether to distribute grades by letter grade or percentages.

    Distribution Display

    Determine the headings that appear at the top of each view. For example, enter A, B, C, D, F or 60, 70, 80 in the text box to facilitate distributing the grades or percentages. All scores that do not fall into a letter grade or percentage range will go into a column named Other.

    Cutoff Percent for Pass/Fail

    If distributing grades by percentages, enter a percent to determine the difference between a passing grade and a failing grade. For example, enter 65 in this box, and any percentage 64 or below displays as a failing grade.

    Passing Grades

    If distributing grades by letter grades, enter all letter grades that comprise a passing score, such as A,B,C,D.

    Failing Grades

    If distributing grades by letter grades, enter all letter grades that comprise a failing score, such as F.

    Term

    If distributing grades by historical grades, choose from the pop-up menu the term for distributing historical grade information.

    Store Codes

    If distributing grades by historical grades, enter the applicable store code for the historical grade.

  4. Click Submit. The report queue appears.
  5. Click View once the report is completed.
    Note: Click Refresh to update the status of the report.
    The report appears. Thoroughly review it to verify that the formatting and content are correct. If the report provides the data you need and is formatted properly, print it from this page or save it to another application. For more information, see Run, Print, and Save Reports.

Graduation Progress Report

This report provides the graduation progress of the selected students.

  1. On the start page, choose System Reports under Reports in the main menu. The Reports page appears.
  2. On the System tab, click Graduation Progress Report (PDF). The Graduation Progress Report page appears.
  3. Select which students to include in the report:
    • All students
    • The selected [x] students only
    • Only these grade levels (enter the grade levels in the blank field, separated by commas)

  4. Click Submit. The report queue appears.
  5. Click View once the report is completed.
    Note: Click Refresh to update the status of the report.
    The report appears. Thoroughly review it to verify that the formatting and content are correct. If the report provides the data you need and is formatted properly, print it from this page or save it to another application. For more information, see Run, Print, and Save Reports.

Honor Roll Report

This report provides honor roll calculations for a group of students. The report displays all honor rolls the students have received, even if the honor roll was received in another school.

  1. On the start page, choose System Reports under Reports in the main menu. The Reports page appears.
  2. On the System tab, click Honor Roll. The Honor Roll Report page appears.
  3. Use the following table to enter information in the fields:

    Field

    Description

    Which Students

    Select the option to identify the students for whom you want to calculate honor roll information:

    • [selected student]
    • The selected [x] students only
    • All [x] currently enrolled students

    Report Title

    Enter the name for this honor roll report.

    Honor Roll Method

    Choose the honor roll method you want to calculate from the pop-up menu. Specify a single honor roll method or all honor roll methods.

    Store Code

    Enter the store code for which you want to run the report. Leave this field blank to list all store codes.

    School Year

    Enter the school year for which you want to run the report. Only honor roll records stored during the single school year specified will be listed. Leave this field blank to list only records from the current school year.

    Historical Grade Level

    Enter the grade level for which you want to run the report. Only honor roll records the student earned while at the single grade level specified will be listed. Leave this field blank to list all grade levels.

  4. Click Submit. The Honor Roll report displays the report title and the following information:
    • Student name (click to view the student pages for that student)
    • Student number
    • Grade level
    • Honors level
    • Grade point average

Teacher Gradebooks Reports

This report prints assignment information from teachers' PowerSchool SIS Teacher data files for the specified period.

  1. On the start page, choose System Reports under Reports in the main menu. The Reports page appears.
  2. On the System tab, click Teacher Gradebooks. The Teacher Gradebooks page appears.
  3. Use the following table to enter information in the fields:

    Field

    Description

    Print Gradebooks for

    Select the teacher whose attendance records you want to scan. Press and hold COMMAND (Mac) or CONTROL (Windows) to select multiple teachers.

    Note: For a staff member to appear in this list, the Staff Status field, which is accessible via Start Page > Staff > Select A Staff Member > Edit Information, must be set to Teacher.

    For classes during this term

    The selected term appears.

    Meetings

    Select the checkboxes to indicate the meetings to be scanned.

    Don't print classes that

    Select the checkboxes to exclude classes that have no students or have no assignments. You can also select both or neither of the checkboxes.

    Only assignments in this Date Range

    To limit the report to assignments within a specific date range, select the checkbox and enter the date range in the fields using the format mm/dd/yyyy or mm-dd-yyyy. If you do not use this format, an alert appears. If you submit the date with an incorrect format, the date field is submitted as a blank entry.

    Assignment header

    Select the content to include in the header for the assignments:

    • Print Assignment Name and Date Due
    • Print Assignment Key

    Print in name column

    Select the content to include in the column for students:

    • Student Name
    • Student Number

    Print Final Grades

    Enter a comma-separated list of grading terms to print (optional), such as Y1,S1,Q1,T1. If you enter grades, select either the Letter Grade, Percent, or both checkboxes to determine how the final grades appear.

    Print which assignment score?

    Select an option to determine how assignment scores appear:

    • Point Value
    • Percent
    • Letter Grade

    Scores Listing Font

    Choose the scores listing font from the pop-up menu.

    Scores Listing Style

    Enter the scores listing font size and line height in points.

    Note: One point equals 1/72 of an inch.

    Select the formatting checkboxes you want to use. For example, select the Bold checkbox to bold the scores listing.

    Horizontal Cell Padding

    Enter the amount of space from the sides of the cells to the text in points.

    Note: One point equals 1/72 of an inch.

    Student Name Column Width

    Enter the width of the student name column in inches.

    Assignment Column Width

    Enter the width of the assignment column in inches.

    Background row shading

    Enter a percentage to determine the shade of the rows.

    Page Size

    Choose from the pop-up menu the size of the paper on which you want to print this report. To enter a custom size, enter the horizontal and vertical page measurements in the Custom Size fields.

    Margins

    Enter the size of the margins in inches.

    Orientation, Scale

    Choose the page layout from the pop-up menu. Portrait is a vertical page, and Landscape is a horizontal page.

    Scale is the finished size of the report. Fit more on a page by reducing it by a percentage, but remember to leave it as large as possible for easier viewing.

    Watermark text

    To print text as a watermark on each page of the report, use the pop-up menu to either choose one of the standard phrases or choose Custom and enter the text you want to print as a watermark in the field.

    Watermark mode

    Use the pop-up menu to determine how you want the text to print. Watermark prints the text behind objects on the report, while Overlay prints the text over objects on the report.

    When to print

    To run this report, select a time to start it:

    • ASAP: Execute immediately.
    • At Night: Execute during the next evening.
    • On Weekend: Execute during the next weekend.
    • On Specific Date/Time: Execute on the date and time specified in the following fields using the format mm/dd/yyyy or mm-dd-yyyy. If you do not use this format, an alert appears. If you submit the date with an incorrect format, the date field is submitted as a blank entry.
  4. Click Submit. The report queue appears.
  5. Click View once the report is completed.
    Note: Click Refresh to update the status of the report.
    The report displays assignments and grades for the selected dates in the selected classes. Thoroughly review it to verify that the formatting and content are correct. If the report provides the data you need and is formatted properly, print it from this page or save it to another application. For more information, see Run, Print, and Save Reports.
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