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Co-Teaching

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Co-Teaching provides PowerSchool administrators with the ability to assign multiple lead and additional staff/teachers to a section. The teacher-of-record is the lead teacher, and other staff/teachers are the "additional" teachers.

The administrator can select additional teachers, indicating the role, the percent allocation to the role, and the start and end dates, along with an optional note for each teacher.

A visual indicator is available on several pages in PowerSchool to alert you that more than one teacher shares a section. A Section Teachers icon appears next to a shared section on the Quick Lookup, Bell Schedule, and Modify Schedule pages.

If a section is shared between multiple teachers, teachers can generate section-specific reports even if they are not the lead teacher of a section in PowerTeacher Gradebook. For more information, see the PowerTeacher Gradebook User Guide. Some System Reports in PowerSchool will display section and teacher association data. For more information, see System Reports.

Co-Teaching Roles

PowerSchool comes with default roles, which should be sufficient for most configurations. If additional roles are needed, you may set up roles with the applicable access for the PowerSchool SIS Teacher portal and PowerTeacher Gradebook.

Once the roles are defined, you can assign the roles to teachers and staff on the affected section. For more information, see Assign Teachers to a Section.

Using Co-Teaching roles, you can control the level of access given to teachers who access the PowerSchool SIS Teacher portal. By default, there are four predefined roles that you can assign to teachers: Lead Teacher, Co-Teacher, Teacher Aide, and Observer. You can edit or delete any of these roles except for the special "Lead Teacher" role. You can create as many other roles as needed based on your district's needs.

Using the Co-Teaching Roles page, you can view the role assignment at a glance. A chart displays each role and the assigned properties.

Using the on the Co-Teaching Configure Matrix View page, you can customize which role assignments appear on the Co-Teaching Roles page, as well as edit the names of the properties assigned to each role.

Create a Co-Teaching Role

  1. On the start page, choose System under Setup in the main menu. 
  2. Under Security, click Roles Administration
  3. Click Co-Teaching
  4. Click New
  5. Use the following table to enter information in the fields

    Field

    Description

    Name

    Enter the name of the role, such as Teacher's Aide.

    Description

    Enter a description of the role.

    Enabled

    Select the checkbox to enable the role.

    Alternatively, deselect the checkbox to disable the role.

    Note: Disabling a role only prevents it from being selected for newly added teachers. Any teacher already assigned a role that has been disabled will continue to show as assigned to the role for reporting purposes

    View sections in PowerTeacher

    Select the checkbox to allow this role to view sections in the PowerSchool SIS Teacher portal.

    View sections in PowerTeacher Gradebook

    Select the checkbox to allow this role to view sections in PowerTeacher Gradebook.

    Edit sections in PowerTeacher Gradebook

    Select the checkbox to allow this role to edit sections in PowerTeacher Gradebook.

    Access sections past the end date

    Select the checkbox to allow this role to access sections past their role end date.

    When this option is enabled, the level of access persists on the assigned section until a new role for the teacher is assigned.

    Display this role in Parent/Student Portal

    Select the checkbox to display this role in the PowerSchool Student and Parent portal.

    Display this role in PowerSchool Admin

    Select the checkbox to display this role in PowerSchool.

    Display this role in PowerTeacher

    Select the checkbox to display this role in the PowerSchool SIS Teacher portal.

    Display this role as a teacher on system reports

    Select the checkbox to display this role on reports.

    Default allocation percent

    Enter the default allocation percent for this role.

    Reference code

    Enter a reference code for this role.

    Alt. code 1

    Enter an alternate code for this role.

    Alt. code 2

    Enter an alternate code for this role.

  6. Click Submit.

Sort Co-Teaching Roles

Use the following procedure to arrange the roles into the order in which you want the role to appear on the Co-Teaching Roles page, as well as the Manage Roles pop-up on the Section Edit page.

  1. On the start page, choose System under Setup in the main menu. 
  2. Under Security, click Roles Administration.
  3. Click Co-Teaching.
  4. Drag and drop the role you want to move. A message appears indicating the role is being updated.
  5. Repeat Step 4 for each role you want to move. When you are done, the changes are automatically saved.
    Note: If a role is added, it appears as the last item in the sort order. If a role is deleted, the sort order is automatically updated and re-sequenced as needed.

Edit a Co-Teaching Role

  1. On the start page, choose System under Setup in the main menu. 
  2. Under Security, click Roles Administration.
  3. Click Co-Teaching
  4. Click the name of the role you want to edit. 
  5. Edit information as needed. For field descriptions, see Create a Role.
  6. Click Submit.

Delete a Co-Teaching Role

Note: Roles can only be deleted if they are not in use anywhere in PowerSchool. If the role is assigned to a teacher, it will need to be reassigned to another role before you will be able to delete.

  1. On the start page, choose System under Setup in the main menu. 
  2. Under Security, click Roles Administration
  3. Click Co-Teaching
  4. Click the name of the role you want to edit.
  5. Click Delete.
  6. Click Confirm Delete

Configure the Co-Teaching Matrix View

  1. On the start page, choose System under Setup in the main menu. 
  2. Under Security, click Roles Administration
  3. Click Co-Teaching.
  4. Click Configure Table
  5. Use the following table to enter information in the fields:

    Field

    Description

    Short Name

    Enter the text you want to display on the column heading on the Co-Teaching Roles page. Maximum length is 100 characters.

    Show in Matrix

    Next to the applicable assignment, do one of the following:

    • Select the checkbox to display the role assignment on the Co-Teaching Roles page.
    • Deselect the checkbox to hide the role assignment.
  6. Click Submit
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