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Staff Information

After selecting a staff member, you can edit information about that person. When a staff member no longer works at your school, indicate an inactive status for that person. For more information about adding staff members, see Add a New User.

Edit Staff Information

  1. On the start page, search for and select a staff member.
  2. On the Staff page, click Information from the staff pages menu. 
  3. Use the following table to edit information in the fields:

    Field

    Description

    Name

    Enter the staff member's last, first, and middle name.

    Preferred Name

    Enter the staff member's preferred name, such as a nickname.

    Email Address

    Enter the staff member's email address.

    Title

    Enter the staff member's role or professional title.

    Gender

    Indicate the staff member's gender by choosing either Male or Female from the pop-up menu.

    Ethnicity

    Specify whether or not the staff member is Hispanic or Latino by selecting the appropriate option.

    Note: Information that appears may vary based on your configuration. For information about setting up federal ethnicity and race categories and codes used in state-specific reporting, see Federal Race Categories and District Race Codes.

    Race

    Specify the staff member's race by selecting the appropriate checkboxes.

    Note: Information that appears may vary based on your configuration. For information about setting up federal ethnicity and race categories and codes used in state-specific reporting, see Federal Race Categories and District Race Codes.

    Note: Field level security may be used to restrict this information (TEACHERRACE.RACECD and USERS.FEDRACEDECLINE). For more information, see Field Level Security.

    Reporting Ethnicity

    Specify the staff member's ethnicity by choosing the appropriate ethnicity from the pop-up menu.

    Note: Information that appears may vary based on your configuration. For information about setting up ethnicity codes used in scheduling and preconfigured reporting, see Scheduling/Reporting Ethnicity Codes.

    Teacher Number

    Enter the staff member's teacher number (required).

    Homeroom

    Enter the staff member's homeroom number.

    Home School

    Displays the designated home school for the teacher. For more information, see Edit Staff Member Security Settings.

    Lunch ID

    Enter the staff member's PowerLunch identification number. For more information, see Create Lunch ID Numbers for Staff.

    Home Phone #

    Enter the staff member's home telephone number.

    School Phone #

    Enter the staff member's school telephone number.

    Street

    Enter the staff member's street name.

    City, State, Zip

    Enter the staff member's city, two-letter state abbreviation, and postal code.

    SSN

    Enter the staff member's Social Security Number.

    DOB

    Enter the staff member's birth date.

    Staff Type

    It is recommended that a status is assigned to each staff member. This makes searching for and selecting staff members more efficient. To specify the staff member's status, choose one of the following from the pop-up menu:

    • Not Assigned
    • Teacher
    • Staff
    • Lunch
    • Substitute

    Note: For a user to appear in PowerSchool's teacher's pop-up menus, Teacher must be selected.

    Status

    Specify the staff member's status by choosing Current or No longer here from the pop-up menu. If you choose No longer here, the staff member's PowerSchool account is inactive, and he or she cannot access PowerSchool.

  4. Click Submit

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