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Import Templates

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If you often import the same fields of data, you can create a template so that you don't have to define the import parameters and field import map every time you perform an import.

For example, if you often import an update from the school nurse with immunization information, create a template that includes the fields and format for immunization-related fields.

Database Extensions and Import Templates

You can specify any database extension fields on the template.

  • Delimiters occurring in the data are not escaped (for example, fields are delimited by tabs, but one field contains tabs) and can cause problems when importing. Data can be wrapped with double quotes to lessen the issue, but there is still data (ex. double quote + tab + double quote) that can cause the same problems.
  • Boolean values will be case insensitive, "true/false" or "t/f" or 1/0.

Add an Import Template

Create an import template to use each time you import the same data into your PowerSchool system.

  1. On the start page, choose Special Functions under Functions in the main menu. 
  2. Click Importing & Exporting
  3. Click Templates for Importing
  4. Click New.
  5. Enter a name for the template.
  6. Choose the Students, Courses, or Teachers table. If Courses does not appear in the pop-up menu, then the district may only allow new courses to be created at the district office. For more information, see Edit Course Settings.
  7. Choose Delimited or Fixed-field length for the data format.
  8. If you chose Delimited, choose which delimiter to use to separate the fields in the exported data.
  9. Choose an End-of-line (record) delimiter to determine how the records are separated in the files you import using this template.
  10. Select Update Mode if you want the data in the file you import to update any fields with existing data.
  11. Create a map to determine into which PowerSchool fields each field of information in the import file is saved. Enter the fields in the order they appear in the import file.

    • If you chose Fixed-field length, indicate the width of each column (in characters) and the field name. To separate the number and field name, enter <tab>. For example, if the first column in your fixed-width file contains the student's phone number, enter 12<tab>home_phone.

    • If you chose Delimited, enter each field name and press RETURN (Mac) or ENTER (Windows).

    • If you are adding columns for database extensions, enter the extension field name using the format [extension name].[fieldname].

  12. Click Submit

Edit an Import Template

Edit an import template to use each time you import the same data into your PowerSchool system.

  1. On the start page, choose Special Functions under Functions in the main menu. 
  2. Click Importing & Exporting
  3. Click Templates for Importing
  4. Click the name of the template you want to edit. 
  5. Edit the information as needed.
  6. Click Submit

Delete an Import Template

Delete import templates when they are no longer needed to conserve space on your system and minimize the possibility of confusion with the templates that are still used.

  1. On the start page, choose Special Functions under Functions in the main menu. 
  2. Click Importing & Exporting
  3. Click Templates for Importing.
  4. Click the name of the template you want to delete. 
  5. Click Delete.
  6. Click Confirm Delete

Import Using a Template

When importing data using a template, you match the data with the fields defined in the template. To complete this procedure, you need a data file saved to a local or network location and an import template. For more information about creating an import template, see Add an Import Template.

  1. On the start page, choose Special Functions under Functions in the main menu. 
  2. Click Importing & Exporting
  3. Click Import Using Template
  4. Choose the template to use. Click template to link to the Templates for Importing page, where you can view, create, edit, and remove templates used for importing.
  5. Either enter the data file path and name in the field, or click Browse... to select the data file.

  6. Click Submit
  7. Verify that the data correlates to the fields from the template. If it doesn't, click the link to modify the template. For more information, see 

    Edit an Import Template. Otherwise, click Import

Export a Template

Export a template used for importing data to save a backup copy of the template. Though you can view and modify the exported template using an application such as a Web browser, the exported template can also be sent to a system outside of your PowerSchool system.

  1. On the start page, choose Special Functions under Functions in the main menu. 
  2. Click Importing & Exporting
  3. Click Templates for Importing
  4. Click the name of the template to be exported in the Template Name column. 
  5. Click Export this template. T
  6. Select Save File As... or Save this file to disk. T
  7. Select a file location.
  8. Click Save
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