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Enter Scores and Comments

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Enter scores or grades using the Score Inspector to provide more details about the student's performance. Flag assignments that are missing, were received late or were collected but not yet scored or graded. You can indicate assignments that are incomplete because of student exemption, student absence, and other reasons. Use the Score Inspector to enter a comment about a student's score or grade.


Use comments to record specific details about student performance when entering assignment scores or final grades. Add comments manually or choose comments from the Comment Bank. If a comment was entered by a different teacher, the teacher's name is appended to their comment.

If you previously used PowerTeacher Gradebook, you can import the comments into PowerTeacher Pro.

Do not use emojis when entering comments. The Transfer Student Record process fails if invalid characters, such as emojis, are present in the teacher comments from the district from which the student transferred.

Manually Enter Comments

  1. Select the text field within the Score Inspector. Alternatively, you can click the Comment icon, then select the larger text field.

  2. Enter comment text.

Comment Bank

  1. Click the Score Inspector Comment icon.

  2. Click Show Comment Bank.

  3. Click the gear icon, then choose either the district comment bank or your comment bank. You can also choose if you want comments separated by a line break or space. Click Manage Options to open the Comment Bank page.
  4. Use the Filter to limit comments that display in the Comment Bank.
  5. Optionally, click a star icon to flag a comment as a favorite. You can then sort to display your favorite comments first.
  6. Optionally, click the plus sign icon ( + ) to add comments to a score.
  7. To read a comment, click the Comment icon in a score cell.
  8. To delete a comment, click Clear Comment

You can use smart text to insert specific student information automatically. For example, if you enter a comment for one student that says, "Richard completed all assignment tasks," and then added the comment for other students, each student's name is personalized in their comments.

Review the applied smart text for accuracy and make any needed changes before proceeding.

When you use the Fill functions to fill comments with smart text, the Names and Pronouns dialog allows you to confirm whether you want to apply smart text or use the original text. Click the smart text link on the dialog to display the available smart text codes.

A screenshot shows the smart text dialog and the available smart text codes.


Use the arrow buttons to navigate to a different student, score, or grade column.


Enter the score or grade, or select it using the keypad. Click the less than (<) or delete (x) button next to a score or grade to delete it.

When you modify a final grade, the originally calculated grade displays on the Score Inspector. If a grade has been modified from its calculated value, a black triangle is displayed along with the grade. Click Undo to revert to the original calculated grade.

A screenshot of the score inspector shows a modified grade with a black triangle.

If a student grade scale has been assigned to a student, a message alerts you that this score's grade scale differs from the class grade scale. An orange triangle is displayed near the student name, and the grade is highlighted with an orange border.

A screenshot of the score inspector that shows an orange triangle and a grade highlighted with an orange border.

Special Codes

If your PowerSchool administrator has provided special codes, select Codes, then select the applicable special code from the dialog box. The special code and the associated score attribute display on the Scoresheet.
Default special codes are:

  • INC (Incomplete)
  • ABS (Absent)
  • MIS (Missing)

Your PowerSchool administrator may add other custom codes for your use.

Grade/Score Flags

Choose a flag on the Score Inspector to add it to a grade or score. You can also add flags from your keyboard using hotkeys. Two underlined letters accompany each flag in the score inspector. If you have special codes that coincide with the hotkeys (for example, ABS for absent), you must enter the entire special code for the flag to display in the score field.

A screenshot that shows each grade or score flag option

Fill Grades, Scores, or Comments

Use the Fill functions to fill grades or scores for one final grade, or one assignment, for all of the students in a class or to fill all final grades or all assignment scores for just one student.

You can fill students' grades or scores vertically or horizontally

Fill Vertically

  1. Click the grade or score cell.
  2. Enter the grade or score or choose a score flag, then enter a comment in the Score Inspector.
  3. Click the vertical Fill option.
  4. If a comment exists in the selected field, choose one of the following:
    1. For assignment scores, select Scores, Flags, and Comments to fill in all blank score fields with the comment, score, and flags currently selected on the Score Inspector. For final grades, this option will be called Grades, Flags, and Comments.
    2. Select Comments Only to fill in all rows that do not currently have a comment. Grades or scores and flags will not be affected.

Fill Horizontally

  1. Click the grade or score cell.
  2. Enter the grade or score, or choose a score flag, then enter a comment in the Score Inspector.
  3. Click the horizontal Fill option.

Grades or scores, flags, and comments are filled into cells that do not have existing content. The Comments Only option is not available when filling horizontally.

Note: Fill will modify fields that accept the filled value. For example, if you have a 10 point POINTS assignment and a 10 point PERCENT assignment, filling 10 would score both assignments with 10, so the student would receive a 10/10 for the POINTS assignment and a 1/10 for the PERCENT assignment as it is 10% of the assignment value.

You can fill cells without content or clear grades, scores, or comments for assignments.

  1. Click the grade or score cell.
  2. Clear the values in the Score Inspector (for example, clear the grade or score value, clear any selected flags, and clear the comment field).
  3. Click the vertical or horizontal Fill icon.

Summary Area

The summary area displays on several pages in PowerTeacher Pro; however, the summary information varies based on the page and your selection. It provides an overview of assignment information and quick links to more details.

Assignments Summary

  • Assignment: Displays the assignment name, and if applicable, the application that created the assignment in parentheses. This indicator allows you to track which integrated application created this assignment.
  • Score Type: Displays the assignment score type.
  • Score: Displays the score, its total points, weight, and whether it is exempt from the final grade.
  • Due: Displays the assignment due date.
  • Edit Assignment: Opens the Edit Assignment dialog.
  • Show More: Displays the Grade Scale (or Student Grade Scale) and Special Codes.

Traditional Final Grades Summary

  • Class Grade: Displays the reporting term of the final grade.
  • Grade Scale Type: Displays the grade scale type (Alpha or Numeric) followed by the range of grades in the scale associated with the selected class.
  • Calculation Method: (Numeric Scales only) Displays the calculation method used to determine a student's grade when Category or Term weighting is applied.
  • Calculation: Displays the calculation formula type for the selected class.
  • Grade: Displays the grade, percent correct, and the points possible.
  • Show More: Displays the Grade Scale, including the final grade numeric scale percentage type(if applicable), Student Grade Scale, Special Codes, and Formula used to calculate the final grade.

Standards Summary

  • Class Grade: Displays the name of the standard associated with the selected standards score or standards final grade.
  • Grade Scale Type: Displays the grade scale associated with the chosen standard.
  • Calculation Method: (Numeric Scales only) Displays the calculation method used to determine a student's grade when Category or Term weighting is applied.
  • Show More: Select the link to display the standard description, the standard hierarchy, the associated grade scale, and Special Codes associated with the chosen standard.
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